Job Description Summary
The National Geographic Museum is a dynamic destination located within the headquarters of the National Geographic Society in downtown Washington, D.C. The Museum presents 3 – 4 exhibitions annually and hosts 40 – 50 live events and public programs per year. The museum also organizes traveling exhibitions that are exhibited through a series of partnerships with venues around the world.
The position reports to the VP Public Experiences and also supports the Manager of Exhibitions and the Director of Museum Partnerships.
- Exhibition Planning: The Exhibitions Coordinator will support the overall planning schedule of the Museum by maintaining exhibition calendars, planning regular meetings for various teams and managing the schedule of the VP of Public Programming. (30%)
- Budget and Operations Support: The Exhibitions Coordinator will support the department with the processing of invoices, setting up purchase orders, requests for proposals, vendor contracts and payment authorizations. This position will support the Manager of Exhibitions by assisting with the tracking of exhibition budgets, procuring exhibition materials and equipment, and maintaining the inventory of display cases and AV equipment. As well as make travel arrangements for contractors, installation/de-installation teams, and special visitors. The Exhibitions Coordinator will manage engagements in the non-staff registry. Process expense reports for members of the staff as needed. (40%)
- Administrative Support: The Exhibitions Coordinator will assist the VP of Public Experiences in the day to day administrative operations of the museum, museum store and traveling exhibitions. This includes maintaining exhibition files, ordering office supplies, creating presentation materials, producing and distributing reports and facilitating communication for this busy and creative team. (20%)
- Research: The Exhibitions Coordinator will support exhibitions and events research and securing images for various uses. (10%)
Minimum Education Required
Bachelor's degree preferred
Minimum Years and Type of Experience
2+ years in a similar workplace environment
Knowledge and Skills Required
- Highly organized, multi-tasker who is interested in museum work and likes a fast paced and creative environment.
- Ability to plan, prioritize and meet deadlines.
- Excellent communication, writing, and interpersonal skills.
- Proficient with Microsoft Office.
- Experience with Workday a plus.
- Experience with In Design, Keynote and other presentation and design software is a plus.
Responsibility percentages may vary depending on business needs.
National Geographic's headquarters is located in the heart of Washington, D.C. In addition to a unique and dynamic work environment, National Geographic offers its employees a comprehensive benefits package, including health and dental benefits, generous vacation and leave time, a 401(k) plan, and flexible work options. National Geographic is an Equal Opportunity Employer