North Atlantic Treaty Organization (NATO)

Technical Project Manager–Workspace Transformation (Architecture)-260043

Primary Location

Belgium-Brussels

NATO Body

NATO International Staff (NATO IS)

Schedule

Full-time

Application Deadline

22-Feb-2026, 10:59:00 PM

Salary (Pay Basis)

: 8,273.12Euro (EUR) Monthly

Grade NATO Grade G17

Description

:

1. SUMMARY

The Workspace Management and Business Continuity (WMBC) Office ensures seamless operational continuity by optimizing facility performance, driving strategic workplace transformation, and delivering comprehensive support services to maintain a dynamic, future-ready environment aligned with organizational needs for NATO HQ and its alternate locations.

The WMBC independent office has three pillars: Building Systems (BS), Workspace Transformation and Project Management (WTPM) and Business Continuity, Events and Logistics (BCET). The pillar Workspace Transformation and Project Management includes Building Maintenance (BM), Workspace and Project Management (WPM), and Facility Transformation (FT).

Under the supervision of the Head WTPM, this role focuses on identifying, designing, planning, and executing critical infrastructure projects to optimize NATO HQ facilities. The Technical Project Manager oversees all project phases and coordinates multidisciplinary teams to ensure timely, efficient delivery aligned with security requirements and organizational needs. Additionally, the incumbent manages program-level coordination across divisions to ensure synergies and report outcomes to senior management.

2. QUALIFICATIONS AND EXPERIENCE

ESSENTIAL

The incumbent must:

• possess a university degree in architecture or a related discipline from an institute of recognized standing;
• have at least 5 years of professional experience as a project manager in the broad field of medium or large-scale infrastructural construction project(s);
• have an extensive experience as project manager in the context of workplace design and/or management;
• have experience or knowledge in the domain of change management in the context of large companies or international organizations;
• demonstrate design and drawing skills;
• have good knowledge of Computer-Aided Design (CAD) Software (e.g. AutoCAD a/or Revit), and of planning tools;
• have extensive experience in public procurement in the context of international organizations;
• possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; III (“Intermediate”) in the other.

DESIRABLE

The following would be considered an advantage:

• further university degree;
• knowledge of creative and publishing software in the context of presentations to customers;
• experience in new way of working models and solutions (conception and implementation);
• a good knowledge of Building Information modelling (BIM) solutions;
• extensive experience in the management of construction projects including temporary building solutions;
• professional experience in projects that include a sustainability dimension;
• have a good understanding of the NATO HQ international environment;
• good knowledge of European and Belgian construction regulations and health, safety and security norms.

3. MAIN ACCOUNTABILITIES

Project Management

Plan, manage, coordinate and execute workplace related projects: Architectural projects (temporary constructions of up to several thousand square meters, and adaptation of existing facilities), space allocation projects and move programs, from early design phase to the provisional reception and closure of the projects. Prepare and present to the Head WTPM, reports that address investment, implementation schedules, and technical appraisals. Raise areas of concerns, identify and manage project risks, issues and seek management decision when necessary. Contribute to the standardization of Project Management Processes. Prepare office space occupation concepts and project proposals based on client requests and requirements. Ensure compliance with regulatory, security, and organizational policies related to infrastructure and workplace projects.

Knowledge Management

Together with the Procurement service and WMBC stakeholders, actively participate in procurement activities (drafting of specifications, assessment and adjudication, etc.) and oversee the execution of the contracts (control of the progress of invoicing, etc.).

Planning and execution

Coordinate and perform the scheduling of moves or works and ensure that the appropriate in-house and/or external staff and resources (including ICT, Security, etc.) are available to meet the established timeline of the scheduled activities across the Organization.

Expertise development

Provide expert advice to customers, to project teams, and to the Head WTPM on concepts, projects, activities and issues. Depending on the projects, act either as a project manager assessing design and technical proposals, or as a designer / architect that will produce product designs and technical proposals. Organise meetings with project teams. Advise and collaborate with the team and with peers within WMBC to ensure timely, cost effective and quality delivery of projects. Apply change and project management skills and use the change and project management skills by keeping in mind NATO’s political and organizational environment.

Financial Management

Prepare cost estimates, which include self-assessments and input from various stakeholders. Review the cost of project proposals. Monitor the execution of budget, and prepare budget reports.

Information Management

Advise and prepare reports to management (progress reports, risk and mitigation plans, etc). In compliance with the document management strategy and using document management tools & processes, make sure both project documentation and future operational documentation (As built) are properly drafted, organized, controlled, and delivered.

Stakeholder Management

Be the primary project point of contact customer representatives, suppliers, and the NATO support teams. Proactively develop a network of project stakeholders to ensure that all the impact of projects, activities and issues are fully considered, and the required decisions are made. Present and defend projects and activities before management as required. Participate to committees. Assume responsibility for liaising with customers, suppliers, and other project in-house or external stakeholders, to ensure that projects are on track and address the objectives of the project.

People management

Guide, oversee and manage the work of the project team composed of internal and external engineers and technicians. Coordinate the activities of the Project Assistant MEP and Project Assistant Architecture, provide guidance, and offers expert advice. Open for alternative HR suggestionProvide information on training opportunities and regular feedback on performance. Recommend opportunities to improve staff performance, motivation, development and engagement.

Perform other related duties as instructed.

4. INTERRELATIONSHIP

The incumbent reports to the Head Workplace Transformation and Project Management and supervises a team composed of internal staff and external stakeholders. The incumbent works in close collaboration with other Project Managers and team/section heads in the context of Workplace related projects. The incumbent works closely with other divisions across NATO.

Direct reports: 2

Indirect reports: N/A.

5. COMPETENCIES

The incumbent must demonstrate:

• Achievement: Creates own measures of excellence and improves performance;
• Analytical Thinking: Sees multiple relationships;
• Clarity and Accuracy: Monitors others’ work for clarity;
• Conceptual Thinking: Applies learned concepts;
• Customer Service Orientation: Makes things better for the customer, addressing underlying customer needs;
• Impact and Influence: Uses indirect influence;
• Initiative: Is decisive in a time-sensitive situation;
• Teamwork: Solicits inputs and encourages others

6. CONTRACT

Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years; possibility of renewal for up to 3 years.

Contract clause applicable:

This post is required for a limited period to support the project. As employment in this post is of limited duration, the successful applicant will be offered a definite duration contract of 3 years’ duration , which may be renewed for a period of up to 3 years if required to support this project.

If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3 years definite duration contract will be offered, which may be renewed for a period of up to 3 years if required to support this project, and subject also to the agreement of the national authority concerned.

Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.

7. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS

Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable:

• For NATO civilian staff members only: please apply via the internal recruitment portal (link);
• For all other applications: www.nato.int/recruitment

Before you apply to any position, we encourage you to click here and watch our video providing 6 tips to prepare you for your application and recruitment process.

Do you have questions on the application process in the system and not sure how to proceed? Click here for a video containing the information you need to successfully submit your application on time.

When submitting your application, please ensure that your Taleo Candidate Profile is updated and that your CV is correctly uploaded in the Taleo attachments section.

More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)

Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities.

NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate.

8. ADDITIONAL INFORMATION

NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.

NATO is committed to fostering an inclusive and accessible working environment, where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation, please inform us during your selection process.

Candidates will be required to provide documented medical evidence to support their request for accommodation.

Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.

Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.

Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.

The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.

The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.

For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website. Detailed data is available under the Salary and Benefits tab.

NATO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. For more info please click here.

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