Job Description

JOB SUMMARY

Provides administrative support functions for the Division.

MINIMUM QUALIFICATIONS

Three (3) years of office administrative support experience; OR an equivalent combination of related education and experience.

Due to the nature of this position, the successful applicant must pass a required pre-employment background check.

Employees must successfully pass current “jail pass” requirement and annual complete all training requirements.

ESSENTIAL FUNCTIONS

• Provides administrative support for Division leadership, committees, councils, boards, and assigned work groups. Takes minutes during meetings, transcribes documents, and maintains records of
• Composes a variety of correspondence, documents, and reports; formats, proofreads, and
• Provides customer service by answering phones, greeting visitors, relaying messages, and distributing forms, documentation, and
• Maintains calendars and
• Acts as an administrative liaison to other County agencies and external
• Prepares and maintains administrative documents including regulations, enforcement files, adjudicative appeals and legal requests for the
• Serves as Records Coordinator complying with GRAMA and all related policies and
• Develops, maintains, organizes, stores, and monitors reports, correspondence, files, forms, and documents.
• Processes travel to include completing the initial travel request forms and, where appropriate, making hotel reservations, airline reservations, and car rental
• Coordinates all aspects of assigned events and
• Collects, researches, analyzes, and organizes materials and information for projects and
• Acts as back up support to office clerical

KNOWLEDGE, SKILLS AND ABILITIES (KSA)

Knowledge of:

• Business English and mathematics
• Advanced word processing and spreadsheet software applications
• Record and report preparation, maintenance, archiving, and filing
• Professional telephone and customer service etiquette
• Filing methods and techniques

Skills and Abilities to:

• Mentor administrative support staff
• Follow verbal and written procedures and instructions
• Communicate effectively both verbally and in writing
• Organize workloads and prioritize tasks to adhere to deadlines
• Work independently under minimal supervision
• Develop, implement, and maintain filing and recordkeeping systems
• Interpret and apply policies and procedures
• Operate standard office equipment

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

This position may require lifting up to 30 lbs (office paper and various office supplies)