Puma Energy

Main Purpose:

• Manage the Puma energy contractors
• To provide an effective and efficient Management Service translating these into functional requirements, technical specifications, project formulation, design, tender formulation, change management, standard setting, search and selection of vendors, installers and supports, construction and budget.
• Providing efficient leadership and management to the construction and maintenance field operations and ensure that Puma’s standards and policies are complied with.
• Improve equipment availability and reliability. Align equipment availability and reliability according with the operation needs. (Increase MTBF and decrease MTTR).
• Approve the Annual Maintenance Plan and the Annual Maintenance Budget (Opex)
• Cost Control based on equipment budget. Correct deviations from budget based on the analysis of the cost structure; i) Materials, ii) Outside Services Providers, iii) Tools and iv) Labor.
• Ensure contractor management for projects and Maintenance to reflect quality of work in a lower TCO of equipment/components, to sustain equipment performance over the assets’ lifecycle.
• Drive contractor Key Performance Indicators across all functions to ensure all Retail, Terminals, and Business-to-Business maintenance programs are timely executed and delivered to the highest workmanship and standards.
• Maintain an updated "5 Year Replacement Program" of equipment and components.
• Ensure compliance with Puma HSE Standards.
• Develop maintenance goals and KPI’s for contractors and track performance periodically.
• Reporting.

Knowledge Skills and Abilities, Key Responsibilities:

Key Responsibilities:

Supervision:

• Coordinate maintenance activities and ensure that contractors conduct maintenance according to the AMP and within budget and schedule.
• Ensure compliance of codes, standards, regulation of asset maintenance and TAG compliance
• Coordinate with contractors, subcontractors, and suppliers to ensure that materials and resources are available as needed.
• Report any discrepancies or potential OPEX overruns to the Operations Manager.
• Communicate effectively with the project team to ensure that all parties are informed of progress, changes, and any issues that arise.

HSSE:

• Ensure that all on-site activities are conducted in compliance with Puma’s safety policies and local safety regulations.
• Manage the reporting of HSSE non- conformance targets for contractors on a monthly basis and ensure TBT and JSA are conducted.
• Conduct safety meetings with contractors and operations team
• Collaborate with procurement, HSSE and operations team for maintenance vendor HSSE vetting, KYC and review of technical standards.
• Report all Asset inspection findings that will lead to safety issues and track action and closure.
• Identify potential hazards on the site and implement corrective actions to mitigate risks.

Maintenance:

• Oversee daily maintenance activities to ensure they are carried out according to Puma Energy safety standards.
• Ensure all maintenance activities are released and completed on time in TAG
• Monitor work progress, ensuring that timelines are adhered to and that any delays are addressed promptly.
• Ensure implementations and execution of the AMP for Retail, Terminals and B2B
• Draft a 10 year forecast for all assets in business segments for effective budgeting and Annual Maintenance Plan. The Annual Maintenance Budget must be done using the Zero-Based Budget method.
• Continuous improvement activities control derived from performance analysis (KPIs analysis), proactive tasks effectiveness assessment and from root cause analysis to overcome “bad-actors” performance.
• Maintain an updated program of the turnaround, overhaul and major maintenance of equipment of the facilities.
• To Implement the Standard Maintenance Policies and Processes defined by the Global Maintenance department.
• To evaluate (technically and economically) the need to continue repairing or buy a new one (equipment /component).
• To control the WO Backlog on a weekly basis to ensure that schedule includes up-dated priority work.
• To define the criticality of the equipment and components, as well as the criticality of spare parts; in order to define maintenance strategy and prioritize the planning and scheduling tasks.
• To determine proactive maintenance tasks effectiveness.
• To control the execution of the Annual Maintenance Plan and the Annual Maintenance Budget. (monthly basis).
• To control and reduce the level of corrective work, using Failures Analysis and developing actions to address the “bad-actors” of the equipment performance.
• To control the contractor performance based on SLA, MTBF and Failure rates.

Quality Control:

• Inspect and review critical work done by contractors and Puma Energy operations team to ensure it meets Puma’s quality standards.
• Minimize the level of re-works
• Address any issues or defects promptly, coordinating with the relevant parties to implement solutions.
• Ensure that all documentation related to quality control is maintained and up-to-date.
• Investigate the root cause of the asset failure and put mitigations to eliminate re-occurrence
• Ensure that local business segments are aligned with the Puma Maintenance Strategy.

Stakeholder Management:

• Providing guidance to customers / dealers and staff where applicable of Puma’s specific standards and project requirements.
• Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance.
• Lobbying local authorities in respect of fit for purpose legislation and regulation.

People Management:

• Lead, motivate, communicate, develop, appraise and performance manage staff to ensure they are motivated to achieve best performance in order to meet company’s business needs.
• Coordinate the Dealer responsibility matrix
• Train business segments leads and terminal Managers on effective maintenance execution and compliance

Contract/ Contractor Management:

• Contract holder for Maintenance contracts.
• Set up Contract management team for contract performance review with (Contractor, procurement, Operations and HSSE)
• Monthly report of main KPIS, MMTR, MTBF, Maintenance Budget (Actual vs Target).
• To ensure that a safe and healthy work environment exits by adhering to company Environment, Health and Safety policies and ensure compliance with relevant legislations and statutory requirements.

Other Responsibilities

• Responsible for maintenance of records and files essential to meaningful analysis and reporting of maintenance-related matters.
• To ensure that the Equipment Hierarchy is based on ISO 14224.
• To ensure that the Failures codes are based on ISO 14224.

Requirements:

Experience:

• University Degree in Mechanical, civil or Electrical Engineering / other Engineering discipline or 5+ years of experience, preferably related to petroleum industry maintenance and construction related.
• Proven experience in an industrial capacity with proven record of contractor management.
• Experience establishing and promoting best practices to help improve project visibility and predictability.
• Previous supervisory and management experience is preferred.

Skills:

• Proficiency in maintenance management software TAG, MMS etc.
• Financial Acumen is required.
• Strong understanding of Maintenance methods, materials, and regulations.
• Excellent leadership and contractor management skills.
• Strong problem-solving abilities and the capacity to make quick, effective decisions.
• Excellent communication skills, with the ability to liaise effectively with various stakeholders.
• Knowledge of the international codes and standards in petroleum depots and products as well as knowledge of marine principles
• Operation experience in petroleum depots and retail forecourts,
• Knowledge of high value contract/ contractor management in the petroleum industry, with firsthand experience of large OPEX contract implementation

Competencies:

• Creative, and highly motivated individual; ready to work in a challenging work environment.
• Effective team player and problem-solving abilities.
• Ability to interface effectively with all levels of the organization and external customers.
• Able to build relationships, develop consensus among key stakeholders, and influence behavior.
• Ability to motivate and lead; high level of commitment to Asset maintenance even during difficult or uncertain times.

Key Relationships and Department Overview:

Internal – Retail , Operations, Transport, Commercial, Business Support Managers (Regional, Local), procurement, Senior Management, General Managers,

External – Maintenance contractors, Government Agencies and others as required