Salary Range $13.00 - $15.00 Hourly
Position Summary:
Person in this position will be responsible for the clerical and secretarial needs of the Program Director, Program Manager & Case Manager. Essential Job Functions include those listed below.
Essential Job Functions:
- General administrative/secretarial support, scheduling appointments, correspondence, handling incoming/outgoing phone contacts, typing monthly, quarterly and annual reports and other related duties;
- Work with management on the development of Power Point presentations;
- Assist in the development of Excel spread sheets;
- Assist with coordination of travel arrangements;
- Coordination and preparation of designated programmatic meetings including meeting announcements, agenda, meeting material and recording/transcription of minutes of meetings;
- Provide clerical support for other administrative staff as requested;
- Provide clerical functions as necessary to maintain the quality of WestCare’s policies and procedures manuals;
- Maintain filing system for administrative files and any other relevant files;
- Review and distribute, when appropriate, all incoming mail addressed to the program and administrative staff;
- Assist in the coordination of training, preparation of certificates, submission of documents for CEU certification;
- Embrace and embody the mission, vision, guiding principles, clinical vision and goals of WestCare Foundation; and
- Perform all other duties as assigned.
Essential Qualifications:
Education:
- High School Diploma or equivalent.
Experience and Competencies:
- Two (2) years of experience in providing administrative and clerical services to is preferred;
- Intake and assessment experience is preferred;
- Marketing and/or sales experience preferred;
- Bilingual is preferred;
- Excellent communication skills;
- Ability to exercise good judgment and discretion;
- Ability to work well in a team environment;
- Adherence to the highest standard of ethical conduct, especially to standards governing confidentiality;
- Professional appearance and demeanor;
- Must be culturally/linguistically sensitive to populations served;
- Valid driver’s license and ability to obtain and maintain WestCare’s vehicle insurance is required; and
- CPR Certification and First Aid Certification.
Working Conditions:
- Work is primarily performed in an office setting; and
- Some outdoor activities may be required.
Read Full Description