Ropes & Gray LLP is a preeminent global law firm focused on providing the highest-quality advice on our clients’ critical legal and business issues. Our global team of 2,500 talented professionals regularly helps clients meet high-stakes challenges, solve complex problems and achieve key goals. These colleagues work together across a global office network that includes offices in Boston, Chicago, Hong Kong, London, New York, San Francisco, Seoul, Shanghai, Silicon Valley, Tokyo and Washington, D.C.
We are a contemporary firm that can bring more than 150 years of legal and institutional history to bear on the challenges clients face in today’s global, 24/7 business environment. Our collaborative approach gives our clients—which include many of the world’s most respected companies and institutions—ready access to leading corporate, litigation, transactional and regulatory lawyers whose knowledge and experience span industries and geographies.
With an international presence, we focus primarily on the asset management, technology, life sciences, health care and real estate industries. Our clients include global industry leaders, financial institutions, investment firms, private equity firms, hospitals and health care organizations, educational institutions and individuals.
We have consistently been recognized for our leading practices in many areas, including private equity, M&A, life sciences, health care, finance, investment management, hedge funds, tax, real estate, intellectual property, business and securities litigation, government enforcement, antitrust, and privacy and data security.
Ropes & Gray is an equal opportunity employer.
The Attorney Development & Diversity Assistant (“ADDA”) works closely with the Diversity & Inclusion Manager and Women’s Initiatives Manager (the “Managers”) to assist in all aspects of supporting the firm’s diversity and inclusion efforts. Working in a fast-paced environment, the ADDA will provide critical administrative and logistical support to various diversity initiatives, including the diversity dashboard, the new mentoring program, client engagement and data metrics and analytics. The ADDA will also process and track sponsorships, grant and scholarship applications, support the firm’s affinity groups, and assist with coordinating client and internal network events and other programming. The ADDA will assist the Managers to work effectively with department members, HR colleagues, stakeholders and firm leadership. The ADDA may assist with other projects and processes related to diversity and processes related to Attorney Development & Diversity and Human Resources.
Provide administrative support for meetings and events, including calendar and mailbox maintenance, conference room and catering reservations, materialpreparation, RSVP and budget tracking. Provide on-site support of various events, sometimes outside normal business hours, as needed.
Assists with support for affinity groups and mentoring circles.Updates and maintains distribution lists and tracking spreadsheets.
Track and support external sponsorship and conference requests, obtain necessary sponsorship approvals and assist with payment process, coordinate with Marketing on advertisement requirements, and assist with attorney communications to fill event tickets.
Provide day-to-day support during the diversity scholarship application process, including monitor application submissions, track candidate information, analyze demographic data, and prepare weekly updates to relevant HR and Diversity Committee stakeholders.
Assists with the collection, quantification, and benchmarking of diversity and inclusion data, trends, and other related information, including the creation of reports and maintains diversity data spreadsheets.
Identify and research innovative initiatives related to inclusive talent management and learning.
Work with the Firm's Marketing Department to coordinate communication of the firm's diversity activities and initiatives on the firm's website, intranet and print materials.Maintain website and intranet content.
Support the development of presentations, materials, and other projects; assist with responses to surveys, RFPs and other client inquiries.
Performs other work-related duties as assigned.
Bachelor’s or other undergraduate degree required. Minimum of 1 to 3 years experience in human resources or related filed is preferred.
Proficiency in the use of computer programs including Microsoft Office (Outlook, Word, Excel and PowerPoint).
Demonstrate strong problem-solving skills.
Excellent written and verbal communication skills.
Have flexibility in order to respond quickly and positively to shifting demands and opportunities; be able to work under tight deadlines and handle multiple, detailed tasks.
Be able to work independently as well as within a team environment; both follow up and follow through to ensure work is completed appropriately
Strong interpersonal skills to work and interact effectively with all levels of personnel, including attorneys, management staff and support staff.
Strong organizational skills and attention to detail.
Ability to maintain strict confidentiality of the firm's internal and personnel affairs and information.
Understanding of and familiarity with the diverse practice areas within a large law firm a plus.
Ability to work in a multiple office environment, including with offices in other countries.
Incumbent is expected to work the hours necessary to fulfill the responsibilities of the position. The above job description is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. Firm management reserves the right to amend and change responsibilities to meet business and organizational needs.