City of Jacksonville

Job Description

Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!!

The Parks, Recreation and Community Services Department is actively seeking a Center Activities Specialist.

Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

This is technical work at the working supervisor level in developing, implementing, overseeing, and promoting activities and programs at a senior center, including oversight of building maintenance and security. The work requires a knowledge of the objectives, practices, and procedures of social, educational, food service, and recreational activities and programs, as well as knowledge of facilities maintenance, which is acquired through a combination of training and considerable job experience. Plans, organizes, assigns, reviews, and evaluates the work activities of assigned staff and volunteers. Manages staff and volunteers in the daily operation of the kitchen five days a week complying with health and safety standards and coordinating meal service to ensure participants are served in a timely manner. Contacts require skills in understanding, influencing, and communicating with others and are important in providing services to participants and in supervising employees and volunteers. The work is subject to somewhat diversified procedures and precedents with latitude permitted in considering the most appropriate practice or procedure to follow and involve differing situations requiring the use of judgment in searching for solutions or new applications. The physical demands require lifting, carrying and rearranging furnishings, displays, supplies and equipment for activities, programs and special events which includes lifting and carrying objects weighing less than 50 pounds. Employees in this class may be required to work on weekends and holidays and outside normal working hours. Operates vehicles and standard office equipment such as personal computers using word processing, spreadsheet, database, and other related software, peripheral and electronic devices, copiers, calculators, and scanners. The work is performed under general supervision where the work assignments are varied and, although they are subject to standardized practices and procedures, the worker is permitted to set priorities with the superior's approval.

Examples of Work

• Promotes activities and programs, recruit volunteers and participants, and consults with individuals and groups to identify services and programs.
• Develops, implements, and oversees a variety of social, educational, and recreational activities and programs.
• Inspects assigned facility and equipment to identify deficiencies in safety, cleanliness or maintenance and corrects deficiencies.
• Coordinates activities and programs with other divisions, departments, and community organizations.
• Orders and maintains inventory of supplies and equipment.
• Organizes, assigns, reviews, and evaluates the work of assigned staff and volunteers.
• Prepares and maintains required records and reports on activities, programs, and participants.
• Operates specialized equipment, such as a scanner, and reviews, downloads and prepares reports based on downloaded information.
• Operates a personal computer using word processing, spreadsheet, database, email, and related applications.
• Responds to written and verbal inquiries relating to services and programs.
• Provides instruction and training to subordinate employees and volunteers.
• Performs first aid and cardiopulmonary resuscitation procedures as required.
• Communicates clear direction, manages results, and leads organizational change.
• Assigns responsibility, takes corrective action, demonstrates leadership in evaluating, developing, and motivating employees.
• Submits monthly meal order for center to Supervisor
• Assists in setting up trays and serving food at mealtimes to participants and guests
• Ensures meal service begins at assigned times
• Adheres to city, state, and federal food sanitation guidelines such as washing hands, use of gloves when handling food and trays, use of hairnets or cap, and checking that volunteers and staff with evidence of communicable disease or acute respiratory infection are not in the kitchen.
• Ensures all staff and volunteers have Food Safety and Fire Safety Training once a year.
• Resolves questions for participants in regard to menus and is knowledgeable of nutrition program purposes and objectives
• Accurately documents participants and guests who are participating in meals into RecTrac.
• Manages kitchen volunteers in assigned duties and inspects quality of work.
• Demonstrates proficiency in the City of Jacksonville’s competencies.
• Performs related work as required.

Knowledge, Skills and Abilities

• Knowledge of the objectives, practices, and procedures of social, educational, and recreational activities and programs for senior citizens.
• Knowledge of facilities maintenance.
• Knowledge of social service and community resources for referral and program support affecting seniors.
• Knowledge of safety procedures and rules to be followed during social and recreational activities.
• Knowledge of supervisory methods and practices.
• Ability to plan, organize, implement, and assess social, educational, and recreational activities and programs affecting the senior population.
• Ability to train, plan, organize, assign, review, and evaluate the work of assigned staff and volunteers.
• Ability to operate specialized equipment, such as a scanner, review, download and prepare reports based on downloaded information.
• Ability to operate a personal computer using word processing, spreadsheet, database, email, and related applications.
• Ability to promote programs through contacts with community resources and organizations.
• Ability to read, understand and apply written materials pertaining to social, educational, and recreational activities and services.
• Ability to maintain records and prepare correspondence, emails and reports using a personal computer.
• Ability to interact with the public applying recognized customer service standards.
• Ability to operate a motor vehicle.
• Ability to communicate effectively, orally and in writing.
• Ability to perform first-aid and cardiopulmonary resuscitation procedures.

Open Requirements/Supplemental Information

• Two years of education and/or experience in developing or overseeing social, educational, or recreational programs.
• Supervisory experience is preferred.
• Must pass background screening on a local, state, and federal level as required by the State of Florida Children and Family Services or Elder Affairs.

LICENSING/CERTIFICATION/REGISTRATION:

• Must possess and maintain a valid driver’s license during employment in this class.
• Must qualify for, obtain, and maintain a City of Jacksonville public driver certification for employment in this class.
• CPR and First Aide Certification is required within six months of appointment and must be maintained.
• ServSafe Manager Training is required to be completed within three months of appointment or proof of current certification.

OTHER REQUIREMENTS:

• Probationary period for this class is twelve (12) months.
• This classification performs safety-sensitive functions and is subject to pre-employment and random drug/alcohol testing programs as set forth in the City of Jacksonville’s Drug Free Workplace Policy (Directive 0401).

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.

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Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: VeteransPreference@fdva.state.fl.us

The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.

www.coj.net/benefits