University of Wisconsin System Administration

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title:

Cataloging Librarian - University Libraries

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Lib I-Rsrc Mgmt & Data Svcs

Job Duties:

The University Library at the University of Wisconsin-Whitewater seeks a Cataloging Librarian (Librarian I - Resource Management and Data Services, LM003)

This position performs cataloging and other service functions in the System & Technical Services Department of the University Libraries. This position will work with varieties of formats and perform original cataloging as required. Coordinate in supervision of student assistants and provide support at public service desk(s). The person will maintain a cooperative, professional demeanor with students, faculty and staff.

This position reports to the Head of Systems & Technical Services.

Responsibilities:

Cataloging functions

• Catalog materials, including electronic and archival, following library policies and processes.
• Add holdings and item information.
• Review and edit, when necessary, electronic resource records, portfolios and linking in all formats, including but not limited to streaming videos, e-books, and journals.
• Catalog the electronic Theses and Dissertation and upload to UW System repository.
• Stay current with evolving cataloging rules, metadata standards, emerging technologies and propose strategies for keeping collection aligned with library policies.
• Catalog materials in all formats adhering to professional CORE standards and local policy and procedures.
• Verify and assign call numbers through the application of standards and principles.
• Add and/or modify library holdings to OCLC and/or within the UW Libraries shared catalog.
• Export bibliographic records to library’s shared catalog.

Other cataloging and technical services functions

• Create and update work procedures when necessary.
• Assist with training, supervision, and evaluation of cataloging staff and student workers, including delegating tasks to achieve departmental goals.
• Coordinate and assist withdrawal of materials.
• Perform catalog maintenance projects as assigned.
• Coordinate receiving, processing and cataloging material gifts.
• Assist with annual statistics and other assessment projects.

Other Duties

• Provide coverage for library service desks, as required.
• Preforms other functions as requested.
• Participates in committees and professional development opportunities.

CONDITIONS OF APPOINTMENT:

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization

Key Job Responsibilities:

• Creates processes and maintains complex metadata records for the purposes of resource discovery, access, and inventory control by following local and national cataloging and metadata standards and exercising independent judgement
• Performs acquisition processes, including bibliographic searching, vendor assignments, determination of holdings, and choice of entry and database record format
• Identifies and evaluates preservation and curation needs of items and determines preservation solutions
• Assists with provisioning of access to and discovery of electronic resources, coordinates online access, and troubleshoots issues to provide library patrons with consistent access
• Assists in the analysis, planning, and deployment of resources to search, manipulate, and preserve information
• Serves on committees to advance librarianship at the campus, local, and/or state levels
• Contributes to the development of policies and procedures
• May direct the day-to-day activities of student workers
• Assists with the coordination of day-to-day functions of one or more library operations or services

Department:

The Department of University Libraries

Compensation:

Well-qualified candidates can expect a starting annual salary within the range of $49,000 - $52,000 commensurate with the candidate's education, related experience, and qualifications.

UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure.

Required Qualifications:

• Master of Library Science or related field/experience
• Knowledge of cataloging rules, regulations, processes and procedures
• Experience with library management systems
• Ability to work collaboratively with students, staff and faculty
• Ability to work independently under a variety of complex rules and regulations
• Effective oral and written communication

Preferred Qualifications:

• Previous library experience and/or classes
• Experience with cataloging or ALMA integrated library management systems
• Experience with cataloging various formats of materials including electronic resources
• Experience with multiple concurrent processes and procedures

Knowledge, Skills and Abilities:

• Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds.
• Willingness and ability to be an active participant in following applicable safety rules and regulations, including necessary training and drills.

How to Apply:

Only complete application packages will be considered. This includes online submission of the following documents:

• Cover Letter
• Resume
• Name and contact information for three professional references

Contact Information:

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hr@uww.edu.

For questions regarding this position, please contact:

Patricia Fragola, Search Committee Chair

Fragolap@uww.edu

262/472.5673

To Ensure Consideration:

Applications received by December 1st, 2025, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

CAMPUS INFORMATION:

UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university’s 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs — online and in person — from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university’s arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities — a priority mission since the 1970s.

UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin’s Park Place.

ORGANIZATION INFORMATION:

The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin (https://www.wisconsin.edu).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

UW IS AN EQUAL OPPORTUNITY EMPLOYER:

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Read Full Description