Publicis Groupe

Company Description

Re:Sources is the backbone of Publicis Groupe, the world’s third-largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Re:Sources has grown to 4,000+ people servicing a global network of prestigious advertising, public relations, media, healthcare and digital marketing agencies. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management to help Publicis Groupe agencies do what they do best: create and innovate for their clients.

In addition to providing essential, everyday services to our agencies, Re:Sources develops and implements platforms, applications and tools to enhance productivity, encourage collaboration and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients.

Overview

Coordinate and perform payroll services to Agencies within Latin America (including Costa Rica), in order to guarantee and ensure the integrity of the accounting information, internal policies adherence and compliance with law and public Institutions of each country through a correct payroll process.

Responsibilities

• Manage the full payroll cycle: process and review payroll prior to payment, ensuring accuracy in all components such as deductions, new hires, changes in employment status, resignations, dismissals, and bonuses.
• Ensure compliance with Service Level Agreements (SLAs): effectively managing deadlines, workload, and communication with agencies and internal counterparts.
• Guarantee accurate payroll disbursements and deductions: ensure all employee payments, benefits, and transfers are processed correctly and on time.
• Collaborate in payroll system implementation and migration projects: working closely with Payroll partners to set up payroll processes for each country or agency.
• Calculate and process severance and termination payments: ensure compliance with local labor laws and company policies.
• Prepare and submit payroll-related reports and payments: ensure each country’s SLA, including (but not limited to) Social Security, insurance, and tax obligations.
• Support audit processes: follow recommendations, maintaining proactive payroll controls, and ensuring adherence to internal and external compliance requirements.
• Review and analyze accounting records: prepared by the payroll department, including journal entries for payroll, terminations, bonuses, and other payments. Ensure the accuracy of entries before submission to clients or accounting teams.
• Maintain the accuracy of the payroll chart of accounts: perform periodic reviews before sharing financial information with stakeholders.
• Validate payroll calculations: ensure correctness each time the payroll process is executed.
• Perform a three-way match for legal reporting: reconciling Journal Entry payroll data with Social Security and Tax reports from the ERP system and corresponding legal invoices.
• Support payroll reconciliation activities: coordinate with the accounting department to ensure accurate financial reporting and alignment of payroll data.

Qualifications

• Studies related to Business Administration or Accounting.
• At least 2 years in Payroll positions.
• Accounting knowledge.
• Intermediate Excel skills.
• Basic/Intermediate English skills.
• Softland knowledge and Latam Labor Law is a plus.