Premier Medical Resources

Position: Payroll Specialist

Location:

Northwest Houston, TX

Job Id: HR1016 # of Openings: 1

The Payroll Specialist is responsible for all areas of payroll including processing, reporting, job costing, taxation of wages, wage and hour laws, time and attendance, time off, garnishment processes, tax payments, tax return preparation, and tax filing. This role also oversees the administration and compliance of the company’s 401(k) retirement plan, ensuring adherence to ERISA regulations and fiduciary standards.

ESSENTIAL FUNCTIONS:

Payroll Administration

• Accurately administers bi-weekly payroll activities for two entities, including time and labor entry, processing of tax documents, and ensuring compliance.
• Transmit payroll wages for direct deposit via ACH to banking institutions.
• Resolve payroll discrepancies and assist employees with any payroll queries.
• Train and supports users in creation and maintenance of schedules and bi-weekly timekeeping.
• Develop, recommend and/or maintain processes and procedures to ensure the efficiency of the payroll process.
• Prepare periodic payroll reports, compile key operational payroll metrics.
• Keep abreast of current payroll tax laws and regulations.
• Monitor proper HR and Pay data in HRIS system, including reviewing new hire data to ensure accuracy and completeness.
• Review, interpret, enter, maintain child support and garnishment information in accordance with Federal, State and Local regulations.
• Assist with quarterly and year-end payroll processes including but not limited to company specific activities, compliance activities, audits, W-2 audits and W2c processing.
• Ensure accuracy of health plan deductions in collaboration with the Benefits Specialist.
• Assist with annual audits including benefits, PTO accruals, pay rate changes, workers compensation, etc.
• Manage configuration of the Expense Module and assign earning codes.
• Provide information needed to prepare various government reports and filings.
• Timely response to requests for Verification of Employment as received.
• Assists carrier representatives with reporting, data management, and resolving issues.

401(k) Administration

• Oversee the day-to-day operations and compliance of the 401(k) plan, ensuring adherence to the Employee Retirement Income Security Act (ERISA), IRS regulations, and internal company policies.
• Manage 401(k) automatically enrolled contributions, loans, hardships, and distributions.
• Conduct 401(k) reporting and file required regulatory reports, including Form 5500.
• Perform bi-weekly, quarterly, and annual 401(k) audits and reconciliations to ensure contribution accuracy.
• Serve as a fiduciary for the 401(k) plan, acting in the best interest of plan participants and ensuring all actions comply with fiduciary standards.
• Coordinate with third-party administrators (TPAs), payroll vendors, and auditors to maintain plan integrity and resolve discrepancies.
• Support employee inquiries related to 401(k) enrollment, contribution changes, and plan details.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong knowledge of basic payroll, tax, and wage laws.
• Understanding of ERISA, IRS, and Department of Labor requirements related to 401(k) plans.
• Knowledge of Texas payroll laws.
• Strong knowledge of Excel, including advanced functions.
• Ability to work with minimal supervision.
• Proficient in HRIS/payroll software programs.
• Strong attention to detail and organization skills.
• Ability to handle multiple tasks, prioritize and meet deadlines.
• Solid verbal and written communication skills.
• Ability to handle confidential materials with discretion and professionalism.
• Excellent knowledge in implementation, custom reporting, and production problem resolution for Payroll.

EDUCATION AND EXPERIENCE:

• High School Diploma or GED
• Three (3) years of experience in payroll with a mid-size or larger organization

BENEFITS OFFERED:

• 3 Medical Plans
• 2 Dental Plans
• 1 Vision Plan
• Employee Assistance Program
• Short and Long-Term Disability Insurance
• Basic and Voluntary Life with AD&D Plan
• 401(k) with a 2-year vesting
• PTO + Holidays

Premier Medical Resources, LLC reserves the rights to change or modify the employee job description whether orally or in writing, at any time during the employment relationship. Additionally, Premier Medical Resources, LLC, through its supervisors, may require an employee to perform duties outside their normal description within the sole discretion of the supervisor. Employee must comply with all applicable Premier Medical Resources, LLC policies and procedures.

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