Olathe Northwest High School

POSITION TITLE: Accounts Payable Specialist

DEPARTMENT/LOCATION: Business & Finance/Education Center

STATUS: Classified - NonExempt, Full Time

HOURS OF WORK: 8 hours per day, 5 days per week, 242 days per year

HOURLY Rate: $23.00 per hour

POSITION SUMMARY: This position is responsible for processing accounts payable transactions. This position is expected to provide instructions, recommendations, and support other personnel. This position is part of the Business & Finance Department and reports to the Accounts Payable Manager .

PRIMARY DUTIES/RESPONSIBILITIES:

• Review, verify, and process vendor invoices.
• Match invoices to purchase orders and receiving documents; resolve discrepancies with schools, departments, and vendors.
• Prepare and process payments on scheduled deadlines.
• Serve as point of contact for vendor inquiries, payment status, and problem resolution.
• Ensure compliance with district policies, state regulations, and audit requirements.
• Maintain accurate records of invoices, payments, and supporting documentation for audit purposes.
• Perform other duties as assigned

Education and Experience Requirements:

• High School Diploma required
• 1-2 years of accounts payable experience preferred.

Required Knowledge, Skills and Abilities:

• Excellent written, verbal and listening communication skills
• Ability to work independently with minimal supervision, in a fast-paced work environment
• Ability to collaborate effectively as part of a team
• Ability to organize and prioritize multiple tasks simultaneously
• Proficiency with Microsoft Office (Word, Outlook, etc.)
• Ability to self-initiate areas of opportunity, make recommendations for improvement, and follow up as necessary to achieve desired results
• Strong attention to detail and a high degree of accuracy in calculations

PHYSICAL REQUIREMENTS:

This position requires the performance of light work— Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The position includes occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching and/or crawling and significant fine finger dexterity.

The job is performed in generally hazard free environment and a clean atmosphere

IMPORTANT EMPLOYMENT STATEMENTS

The statements above are intended to describe the general nature of the work being performed and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. This document describes the position currently available. The District reserves the right to modify job duties or job descriptions at any time.

The Olathe Public Schools prohibit discrimination on the basis of race, color, ethnicity, national origin, sex, disability, age, religion, sexual orientation or gender identity in its programs, activities or employment as required by applicable federal and state laws.

CLEARANCES REQUIRED: Background Clearance, TB Test