Palladium

SIAP SIAGA - FINANCE OFFICER (FXTE)

Project Overview and Role:

SIAP SIAGA-the Australia and Indonesia Partnership in Disaster Risk Management is a five-year program implemented from 2019 to 2024, financed by the Government of Australia, the Department of Foreign Affairs and Trade (DFAT) and managed by Palladium. The goal of the SIAP SIAGA program is to strengthen Indonesia’s management of disaster risk, and support engagement between Australia and Indonesia on humanitarian affairs and disaster risk management in the region. The outcomes of this investment have both a domestic focus on improving the disaster management system to build national preparedness and deliver disaster management services at the subnational level, and a regional focus to support improvements in disaster management and humanitarian preparedness and response in the Indo-Pacific.

To achieve its outcomes and goal, the SIAP SIAGA seeks to produce the following intermediate outcomes:

Improved coherence of the disaster management system, including workflows and decision-making processes.

Intergovernmental clarity on ways of working and protocols are improved to support effective disaster management at all levels of governments and in communities.

Improve quality of information and analysis for targeted communication within government and with the public at large.

The SIAP SIAGA program is implemented at the regional, national and sub-national levels through collaboration mainly with the National Disaster Management Authority of Indonesia (BNPB) and other government ministries such as the Ministry of Home Affairs, the Ministry of Social Affairs, the National Development Planning Board, the Ministry of Foreign Affairs, sub-national disaster management authorities and other local government agencies as well as with civil society organizations, and other donor agencies. In addition to the work at national levels and with the wider region the SIAP SIAGA program operates across several provinces in Indonesia, where its work includes a significant focus on understanding and improving the intensity and quality of gender and inclusion mainstreaming in disaster management. The target provinces of the program include East Java, Bali, Nusa Tenggara Barat, and Nusa Tenggara Timur.

Primary Duties and Responsibilities: 

Purpose of the Position:

Under the direction of the Head of Operations and Finance, the Finance Officer will be responsible for managing program finances by carrying out banking transactions, managing petty cash and bank accounts, assisting in preparing monthly and quarterly forecasts and interests, and other administrative functions.

Roles and Responsibilities:

Under the direction of SIAP SIAGA Head of Operations and Finance, the Finance Officer will carry out a wide range of duties as follows:

This position will be expected to:

• Ensure AIP-DRM finances are well planned, and funds are available to support operations. preparing cash flow forecasts and project fund requests in accordance with AIP-DRM, Palladium and DFAT operations protocols;
• Prepare bi-weekly reports on expenditures and send these together with scanned copies of original receipts and other expenditure-relateddocumentations, including bank statements, cash and bank reconciliations and payroll;
• On the basis of internal cash available and planned expenditure, send monthly cash requests for the Program to Palladium
• Process payments of local salaries for National Advisers and Locally Engaged Staff, including managing the tax withholding requirements;
• In collaboration with the Program Director, Head of Operations and Finance and Program Manager, maintain AIP-DRM bank accounts;
• Assist the Head of Operations and Finance to aim the low bank balance every month-end closing and following up the fund transfer tranches to ensure the availability of funds in the account;
• Prepare accurate monthly and quarterly forecasts for local expenditure, and track expenditure against this forecast;
• Ensure financial monitoring systems provide timely and relevant reports to support efficient, accountable implementation;
• Ensure effective internal controls, timely response to external or internal audits and other reviews, and appropriate coordination with the head office;
• Undertake banking transactions, including the management of petty cash, petty cash and bank account reconciliation, and the preparation of a monthly cashbook;
• Provide training, where necessary, in finance and administration procedures to AIP-DRM staff members in other work units;
• Liase with external parties in relation to statutory reporting/audits;
• Uphold Palladium's policy of Zero Tolerance on bribery and corruption, and ensure due diligence is followed;
• Ensure all transactions are entered againts the correct account billing code, ensuring proper cost distribution to activities;
• Collecting support documents for invoice of goods and services;
• Maintain a good filling system of the physical financial records in a timely fashion including the good naming system, tagging and index reference all of finance documents are audit ready;
• Other duties as may reasonably be required by the Head of Operations and Finance consistent with the incumbent's qualifications and experience.

Required Qualifications:

• Degree in Finance, Accountancy, or other relevant qualification
• Minimum 5 years' experience as a Finance Coordinator/Officer or equivalent post. experience working on DFAT or other bilateral donor projects preferred.
• Ability to communicate effectively, both verbally and in writing, with accounting and non-accounting professionals.
• Thorough understanding of IT systems, including advanced computer skills in MS Word, MS Excel, and the internet.
• Demonstrated ability to promote and initiate work processes and complete given assignments with minimum supervision.
• Trustworthiness, integrity, good analytical thinking and attention to detail.
• Strong interpersonal skills, including in a cross-cultural context.
• Fluent in English (written and spoken) and Bahasa Indonesia.

Company Overview:

About Palladium - Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people's lives.

Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status. 

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss. 

Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.

The vacancy closed on Thursday, 18 April 2024.

Women and People with Disabilities are encourage to apply