University of Wisconsin System Administration

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Position Title:

Graduate Program Admissions and Recruitment Coordinator I

Job Category:

Academic Staff

Employment Type:

Terminal (Fixed Term)

Job Profile:

Grad Prog Adm & Rctmt Coord I

Job Duties:

Reporting within Admissions to the Graduate Program Admissions and Recruitment Coordinator, the Graduate Recruitment Specialist is responsible for developing, recommending, and implementing graduate recruitment and matriculation strategies in consultation with relevant stakeholders. This includes collecting, monitoring, and presenting enrollment data on a regular cycle; monitoring the completion of graduate enrollment success metrics; implementing focused messaging and communications aligned with the recruitment strategy; and using data to inform evaluation and decision-making regarding current and future program array.

This position may commonly serve students in all graduate programs at UW-Stout, including supporting a variety of Admissions and Graduate Studies outreach needs, but this role focuses on leading recruitment efforts for UW-Stout’s College of Science, Technology, Engineering, Mathematics & Management (CSTEMM) graduate programs. The specialist is a member of Admissions and works in coordination with campus stakeholders including and not limited to the Academic College Deans and Associate Deans, Graduate Program Directors, the Graduate Studies team, Stout Online, the Office of International Education, Marketing and Communications, and the Provost’s Office.

(75%) Develop, recommend, and implement recruitment and matriculation events and strategies to support and grow enrollment of graduate students.

• Recruit and counsel prospective and admitted graduate students on educational planning and career opportunities.
• Identify and develop strategic opportunities for admissions and outreach events aligned with UW-Stout's Comprehensive Recruitment Plan.
  • Activities/events should be proportioned according to strategic market share. i.e., internal events to current UW-Stout undergraduate students (pursuing a combination of Accelerated Programs and/or other pathways) and external events that attract prospective polytechnic student markets, not solely focused on traditional full-time graduate student pipelines.
  • Identify data/success metrics for each activity and evaluate the effectiveness of admissions and outreach events to inform continuous improvement.
• Assist the Academic College Deans, Director of Admissions, Office of International Education, and the Graduate Studies unit in staying up to date on current trends in graduate student recruitment for the purpose of informing outreach strategy and UW-Stout’s current graduate program array.
• Work with the Educational Pathways and Outreach Office, Office of Corporate Relations and Economic Engagement, and Career Services Office, on employer-based continuing education intersections as appropriate.
• With direction and guidance from the Graduate Program Admissions and Recruitment Coordinator, deliver directed admissions program messaging to internal and external audiences.
• Collaborate with MarCom, Deans/Associate Deans, and the Graduate Program Admission and Recruitment Coordinator, to determine the effectiveness of communication strategies focused on prospective graduate student populations and their impact on enrollment success metrics.
• Work effectively to increase yield of graduate prospective students/applicants, including collaborations with Graduate Program Directors, Academic Deans/Associate Deans, Provost’s Office, Admissions, Stout Online, MarCom and OIE to ensure we are effectively guiding and supporting prospective and admitted student communications, processes, and next steps.

(15%) In coordination with graduate admissions and graduate studies leadership, collaborate to improve communications to and experiences of currently enrolled graduate students.

• Communicate and collaborate with Graduate Studies team members in support of graduate student success.
• Backup the Graduate Program Admission and Recruitment Coordinator in monitoring and maintaining various retention campaigns and collect data to measure campaign success in coordination with the Graduate Administrative Assistant.
• Partner with Graduate Program Directors, Academic Deans, Provost’s Office, Stout Online, MarCom and OIE to ensure we are effectively supporting current graduate students (ex. graduate assistantships or other programming).

(10%) Perform other related duties as assigned.

Key Job Responsibilities:

• Identifies, promotes, and maintains internal and external partnerships focusing on outreach, recruitment, and admission
• Reviews, evaluates, and responds to student applications for admission to a graduate program according to established policies and procedures
• Identifies opportunities for and develops admissions and outreach events
• Schedules logistics and secures resources for events to promote the Institution
• Evaluates program effectiveness and provides recommendations for improvement
• Creates targeted communication plans and materials based on established goals
• Counsels prospective and admitted graduate students on educational planning and career opportunities
• Delivers directed admissions program messaging to internal and external audiences

Compensation:

Competitive salary commensurate with qualifications and experience.

Required Qualifications:

• Bachelor's Degree
• Demonstrate strong oral, written, and interpersonal communication skills
• Detail oriented and ability to meet deadlines
• Ability to work in a team environment
• Ability to work effectively and prioritize in a fast-paced environment

Preferred Qualifications:

• Master's Degree in higher education or related field from an accredited institution
• Experience in admissions, recruitment, or outreach in post-secondary setting
• Experience developing, implementing and assessing effective strategies supporting recruitment and matriculation for multiple and diverse student populations
• Experience fostering strong partnerships with a variety of internal and external stakeholders
• Experience using CRM for prospective student management and communication (e.g., Salesforce, etc.)

How to Apply:

Complete applications received by end of day, October 12, 2025 are ensured full consideration. Applications submitted after October 12th may be reviewed at the discretion of the search committee or until position is filled.

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs

Required application materials:

Cover letter (* See below)

Curriculum vitae or resume

Names and contact information for a minimum of three (3) professional references who can speak to your skills and abilities for the position

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.

• Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

Contact Information:

For questions regarding this position or recruitment, please contact:

Search Chair: Antonio Freeman

Phone: 715-232-1466

Email: freemanan@uwstout.edu

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:

Search Coordinator: Julie Zack

Phone: 715-232-1887

Email: zackj@uwstout.edu

Guidelines to ensure consideration:

• Applicants must complete all required fields and attach all required application materials.
• Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.

• Employee Benefits: https://www.wisconsin.edu/ohrwd/benefits/
• To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates’ professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor.

Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.

In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

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