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Jacksonville, FL 32257

The Accounts Payable Specialist performs a variety of financial duties, primarily ensuring proper and timely payments to various vendors.

Position Details

  • This is an in-office position; work from home is not an option at this time

Job Responsibilities:

  • Trains, mentors and provides effective and timely feedback for assigned teammates to ensure appropriate development and coaching on procedures. 
  • Reviews and enhances process memos to maintain accuracy and improve efficiency. 
  • Ensures documentation in process memos are kept up to date.
  • Manages, processes and prepares for payment of all invoices received from vendors and check requests received from employees. 
  • Coordinates the weekly check runs and ensures that all checks are processed and mailed/distributed properly. 
  • Manages prepared invoice files from vendors and uploads to Great Plains in order to capture expenses at the patient level. 
  • Ensures that Alivia Care Inc and its subsidiaries are billed accurately and completely by all contracting facilities, hospitals, doctors, pharmacies, etc., to comply with Medicare regulations as well as written agreements.
  • Maintains data, including - updating vendor files, entering invoices, processing checks, voiding checks, etc. 
  • Ensures that all payments are properly accrued in the appropriate accounting period. and coded to G/L accounts. 
  • Works with Patient Care Administrator (PCA), or appropriate person, to ensure that vendors are paid per contract price and to ensure that all expenses paid are appropriate as related to care. 
  • Investigates and resolves any issues with payments and vendors; collects W-9 forms from all vendors. 
  • Monitors issue payment on recurring payables. 
  • Works with staff accountants to create automatic payment of room and board to all nursing homes. Answers departmental information phone calls and route appropriately as needed.
  • Seeks out and strives to identify opportunities for process improvements and embrace technology to help improve efficiencies. 

Education/Experience:

Any combination of education and experience that would provide required skills and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

  • Minimum one (1-2) year experience with Windows, accounting software and data entry.
  • Experience in medical accounts payable and 10 key entry.
  • Bachelors degree preferred; High School Diploma or equivalent minimum

Desired Knowledge and Skills

  • Medical accounts payable procedures. 
  • Ability to work independently and with minimum supervision.

We are an equal opportunity employer.

We do not discriminate on the basis of race, color, religion, marital status, age, national origin, disability, pregnancy, genetic information, gender, sexual orientation, veteran status, or any other status protected under federal, state, or local law.

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Confirmed 9 hours ago. Posted 30+ days ago.

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