University of Washington

Job Description

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

UW Medicine has an outstanding opportunity for a Senior Business Analyst to join their team.

UW Medicine's mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals. UW Medicine owns or operates Harborview Medical Center, UW Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine (SoM), Airlift Northwest, and includes other owned, operated or affiliated entities as appropriate. Part of UW Medicine family of organizations, Fred Hutchinson Cancer Center is an independent, nonprofit organization that serves as UW Medicine’s cancer program. In addition, UW Medicine also shares in the ownership and governance of Children's University Medical Group.

The Senior Business Analyst (payroll title: Program Operations Analyst) will play a lead role in the clinical departmental funding process, lead the analytical work within the UW Medicine Faculty Business Planning Office, as well as perform high-level financial analyses for various other UW Medicine projects. This role will serve as a critical resource in supporting, managing, and driving strategic projects and initiatives across the group and UW Medicine. The position will support executive management in executing business/operational strategies.

Under the general direction of the Director of Planning and Analysis, Office of Faculty Business Planning, this position will be responsible for detailed reporting and analysis needs for the UW Medicine Clinical Departmental Funding Process. The Senior Business Analyst position has a wide range of responsibilities such as financial reporting and analysis, preparing complex analyses for special projects, and providing operational assessments. The Senior Business Analyst will work closely with the UW Medicine Faculty Business Planning Officer, UWP President, SoM clinical departments, UW Medicine staff, medical directors and executive leadership.

This position routinely accumulates, analyzes, and integrates complex information to make independent decisions for planning and project proposals within UW Medicine. This position will be required to work independently and collaborate with others in seeking information from a variety of internal UW medicine resources, and external entities for on-going assignments and special projects. The individual in this position must have demonstrated the ability to work under pressure and meet tight deadlines with multiple interruptions.

DUTIES AND RESPONSIBILITIES

Financial Planning and Analysis – 45%

• Leads the design of, development, and management of financial tracking, and reporting systems.
• Develops and provides comprehensive, as well as targeted and specific, financial analyses and reports for decision-making.
• Develops analysis to support clinical departmental funding model changes.
• Leads development and maintenance of clinical activity dashboards in Tableau.
• Oversees quality assurance reviews of programmatic reviews and reporting.
• Oversees the continuous improvement of processes and systems to meet the evolving needs of the organization.
• Perform other financial analysis and reporting as assigned to support development/implementation of key initiatives and projects.
• Responds to ad hoc data requests.
• Performs other related duties as assigned.

Oversight of the Departmental Funding Process and Reporting – 45%

• Primary lead in providing oversight of the Faculty Funding Database (HSD) and management of any programming changes.
• Primary lead during annual budgeting process and collaborates with clinical departments, UWP, and the SoM IT team during annual clinical departmental budgeting process.
• Responsible for tracking and reporting on any funding and adjustments to the departmental funding agreements.
• Responsible for reviewing departmental clinical departmental funding requests for accuracy and performing appropriate analyses of requests, as appropriate.
• Primary lead in managing Clinical Full-Time Equivalence (CFTE) reporting to internal stakeholders and CPSC (Clinical Practice Solutions Center).
• Responsible for providing data/reports related to clinical departmental funding to UW Medicine Faculty Business Planning Office, SoM, medical centers, and department contacts.

Project Management (10%)

• Provides project management for development/implementation of key initiatives and group projects.
• Other duties as assigned.

CORE COMPETENCIES

• Strong skills with Microsoft Office Suite (Word, Excel, PowerPoint).
• Expert in advanced use of Excel and other data mining tools.
• Highly developed analytical and problem-solving skills.
• Knowledge and skill in producing user-friendly reports.
• Exhibits a strong work ethic.
• Ability to work independently and in partnership.
• Ability to manage stressful situations and changing priorities effectively.
• Strong interpersonal and organizational skills.
• Strong collaborative, proactive, & positive working style with a customer service focus.
• Demonstrates personal integrity and trustworthiness.
• Precision and thoroughness of approach in all tasks.
• Provides work products on time and with accuracy.
• Experience handling sensitive data appropriately.

MINIMUM REQUIREMENTS

• Bachelor’s degree in business or related field plus five years’ experience working with clinical funds in a health care organization.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

ADDITIONAL REQUIREMENTS

• Strong data mining skills.
• Proven experience working with large data sets.
• Flexibility, multi-tasking ability, strong interpersonal skills, detail-oriented, and the ability to work under pressure and meet tight deadlines with multiple interruptions.
• Ability to learn new systems and processes; emphasis on visualization systems.
• Strong project management skills.
• High degree of professionalism, integrity and ownership needed; must be customer-committed and results-oriented.

DESIRED QUALIFICATIONS

• Previous work in an academic medical center.
• Previous experience leading projects and teams.
• Previous experience with clinical funds.
• Previous experience with implementation of new systems.
• Understanding of compliance issues in healthcare environment.
• Experience working on multiple, complex projects and/or programs demonstrating organizational skills with the ability to prioritize work efforts and work under pressure, while maintaining effectiveness.
• Comfortable with ambiguity, highly matrixed environments, and shifting priorities and deadlines.
• Experience with healthcare operations and patient access.
• Demonstrated experience using MS Project, Word, Excel, Visio, PowerPoint, and Outlook.
• Able to communicate effectively across various perspectives, experiences and knowledge bases, take initiative, and is proactive in their approach.
• Working knowledge of enterprise-wide relational databases, multi-dimensional cubes, scripting languages, SQL server (including SQL Server Analysis Services), and Business Intelligence reporting tools.
• Working knowledge of Tableau and Alteryx.
• Familiarity with a variety of UW and UWP systems and policies.

WORK ENVIRONMENT

• Regular staffed office hours are Monday – Friday 8:00 AM – 5:00 PM with occasional adjustments based on business needs.
• Primarily hybrid with occasional in-person business needs at Seattle, WA UWMC-Montlake campus.

Application Process: A cover letter is required for this position and must be attached with your application for your application to be considered.

Compensation, Benefits and Position Details

Pay Range Minimum:

$94,596.00 annual

Pay Range Maximum:

$141,900.00 annual

Other Compensation:

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is proud to be an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

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