Astellas Pharma

Description

HR Project Coordinator

About Astellas:

At Astellas we are a progressive health partner, delivering value and outcomes where needed.

We pursue innovative science, focussing initially on the areas of greatest potential and then developing solutions where patient need is high, often in rare or under-served disease areas and in life-threatening or life-limiting diseases and conditions.

We work directly with patients, doctors and health care professionals on the front line to ensure patient and clinical needs are guiding our development activities at every stage.

Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.

We work closely with regulatory authorities and payers to find new ways to ensure access to new therapies. We deliver the latest insights and real-world evidence to inform the best decisions for patients and their care-givers, to ensure the medicines we develop continue to provide meaningful outcomes.

Beyond medicines, we support our stakeholder communities to drive initiatives that improve awareness, education, access and ultimately standards of care.

The Opportunity:

In this role, you will support the successful delivery of HR projects and initiatives across People Services and the broader HR function. You will contribute to programs aimed at increasing efficiency, reducing costs, and driving alignment with overall business objectives. As part of a global project delivery team, you will provide project management support for complex HR initiatives, collaborating closely with HR Business Partners, People Enablement, and other key stakeholders. Your work will play a vital role in shaping and supporting HR transformation efforts across the organization.

Hybrid Working:

At Astellas we recognize that our employees enjoy having balance between their professional and home lives. We are proud of our hybrid approach which empowers you to have flexibility on whether to work from home or in the office.

Key Activities for this role:

• Providing project management support for HR initiatives across People Services and broader HR teams, including coordinating activities, managing resources, and preparing reports.
• Ensuring governance and reporting for HR projects by aligning with steering committee, executive, and board requirements.
• Managing communications for HR projects by collaborating with HR teams and using standardized communication plans.
• Gathering data, resolving issues, mitigating risks, and performing administrative tasks to support successful project delivery.
• Collaborating with HR teams, Continuous Improvement specialists, and business partners to build relationships while enhancing HR service delivery.

Essential Knowledge & Experience:

• Fluent written and spoken English.
• Proficiency in Microsoft Office Suite and project management tools.
• Familiarity with HRIS platforms such as SAP SuccessFactors.
• Strong organizational, time-management, and communication skills.
• Ability to work independently and collaboratively within a team environment.
• Proficiency in business English is essential for effective cross-country collaboration.

Preferred Qualifications:

• Internship or previous experience in a project support role.
• Basic understanding of project management methodologies (Agile, Waterfall, etc.).
• Familiarity with budgeting and reporting tools.

Education/Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, Project Management, or related field or equivalent.

Additional information:

• This is a permanent role based in our Global Capability Centre in Warsaw, Poland and hybrid working with the expectation for some office presence. Flexibility may be required in line with business needs. Candidates must be located within a commutable distance of the office.

Astellas’ Global Capability Centres – Overview

Astellas’ Global Capability Centre’s (GCCs) are strategically located sites that give Astellas the ability to access talent across various functions in the value chain and to co-locate core capabilities that are currently dispersed. Our three GCCs are located in India, Poland and Mexico.

The GCCs will enhance our operational efficiency, resilience and innovation potential, enabling a timely response to changing business demands.

Our GCCs are an integral part of Astellas, guided by our shared values and behaviors, and are critical enablers of the company’s strategic priorities, sustainable growth, and commitment to turn innovative science into VALUE for patients.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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