Rutgers University

Recruitment/Posting Title Program Coordinator I

Job Category URA-AFT Administrative

Department SC&I - Dean's Office

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a top 100 best large employer in America, Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities. The School of Communication and Information (SC&I) on the Rutgers-New Brunswick campus houses a dynamic community of scholars who conduct engaged research and teach in the areas of communication, information science, media studies, information technology, journalism, librarianship, organizational and health communication, public relations, and other professional practice areas. SC&I has about 2,500 enrolled students and teaches thousands of other Rutgers students in our five undergraduate programs, two master’s degrees, interdisciplinary doctoral program, and non-degree continuing education programs. We value our culture of collegiality and work hard to support the success of our full- and part-time faculty, staff, and students. For more about the school and its activities, see: http://comminfo.rutgers.edu.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Program Coordinator I for the Dean’s Office within School of Communication and Information. The Program Coordinator I coordinates operations for academic programs in the school.

Among the key duties of this position are the following:

• Handles daily operations such as processing graduate admissions applications, program coordination such as managing information on class schedules and part-time faculty.
• Handles data collection and storage such as for reaccreditation reviews.
• Works with marketing, student services, and other staff on activities related to academic programs.
• Coordinates graduate admissions processes, works with faculty on admissions data and decisions, and provides initial review of all applications to degree programs.
• Works as part of the Faculty Support team in the school, coordinating work with the senior administrative assistants who also support departments and programs.

FLSA Nonexempt

Grade 04

Salary Details

Minimum Salary 59893.480

Mid Range Salary 73909.480

Maximum Salary 87925.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.

Position Status Full Time

Working Hours (per week)

Standard Hours 37.50

Daily Work Shift Day

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description URA-AFT Administrative

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment Staff - 12 month

Position Pension Eligibility ABP

Minimum Education and Experience

• A bachelor’s degree or equivalent combination of education and/or experience that demonstrates skill and knowledge of educational programming.
• Two years of relevant experience in an educational setting which must include some experience with program design, course coordination, outreach, and administrative functions.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Familiarity with common electronic systems to support educational programming, such as registration systems and course management systems, is required.
• Strong oral and written communication skills, computer proficiency with MS Office Suite and other common software applications, and the ability to use discretion and tact when interacting with clients, students, instructors, and colleagues.

Preferred Qualifications

• Master’s degree.

Equipment Utilized

• Microsoft 365 applications.
• Excel, Access, and Microsoft Office applications.
• Rutgers online office systems such as RU Marketplace.
• Course management systems such as Canvas.
• Common office equipment such as desktop and laptop computers and copiers.

Physical Demands and Work Environment

• Must be able to work occasional evenings and weekends in person and online.
• Ability to lift 25 pounds and rearrange moveable furniture to prepare rooms for classes.

Special Conditions

Posting Number 25ST1466

Posting Open Date 07/14/2025

Special Instructions to Applicants

Regional Campus Rutgers University-New Brunswick

Home Location Campus College Ave (RU-New Brunswick)

City New Brunswick

State NJ

Location Details

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