Novartis

Job Description Summary

70% Create and maintain the Marketing Operations master project portfolio that aligns all programs, projects, and ad hoc priorities and requests. Requires collaborating with various teams, managing charter development, capacity alignment, project governance, and executive communication preparation, while ensuring transparency and efficiency in project documentation and insights. 30% OPM for project management function

Job Description

#LI-Hybrid

Location: Mexico City

This role is based in Mexico City, Novartis is unable to offer relocation support for this role: please only apply if this location is accessible for you.

Key Responsibilities

• Create and maintain a master project portfolio that aligns all programs, projects, and ad hoc requests for the team accountable to deliver new and optimized technical and process capabilities related to content
• Align and harmonize process documentation with partner teams, including but not limited to technology, product, marketing strategy, IDS, and experience planning on roadmaps, backlogs, and dependencies.
• Manage charter development, capacity alignment, project governance, and executive communication preparation
• Establish the ways of working and create transparency to ensure backlogs, RAID logs, and other project insights that align requirements, resources, and releases are clear and accessible
• Manage day-to-day activities of select, high priority projects to deliver aligned outcomes
• Project types include but not limited to activated channels, above brand engagements, workstreams, task forces, and executive read out preparation and logistics
• Merge and normalize insights from teams working in different project styles (e.g., Scrum, Agile, waterfall, etc.), timelines, and priorities. Document and publish to ensure understanding with internal and external partners.
• Identify optimal capability cutover timing for brands to maintain compliance and efficiency,
• Collaborate with project leads, program owners, and team leaders, as well as utilize Novartis tools like TactPlan and MAP Forecast Tool, to predict and resolve resourcing and delivery conflicts.

Education

• Bachelor degree
• Advanced English proficiency

Experience

• Experience using standard project-planning and data analysis tools, including Miro, Excel, PowerBI, MS Project, Roadmunk, and/or relevant substitutes

Skills & Qualifications

• Ability to navigate complexity
• High attention to detail while managing toward big picture objectives
• Project Management, Lean Six Sigma, and/or Agile Scrum Master Certification
• Exceptional ability to articulate strategy and standardize ways of working
• Agility, resilience, and curiosity to turn the unknown into the known
• Familiarity with and adaptability to new-generation technologies and trends (Gen AI and Agentic AI) is an added advantage

Commitment to Inclusion

Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Novartis is committed to work with and provide reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to perform the essential functions of a position, please send an e-mail to tas.mexico@novartis.com and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Skills Desired

Agility, Analytical Thinking, Brand Awareness, Building Construction, Business Analytics, Cross-Functional Collaboration, Digital Marketing, Marketing Strategy, Media Campaigns, Sales, Stakeholder Engagement, Stakeholder Management, Strategic Marketing, Waterfall Model