Novartis

Job Description Summary

The Project Manager, who is part of the HCM Global PMO Team, is on an 18 month assignment. They are accountable for supervising the launch of the HCM Delivery Projects module in Workday across approximately 30 nations. Their primary aim is to ensure the successful rollout of the program and achieve its objectives.

In addition to their project management tasks, the Project Manager also assists the enabling teams in various project execution and teamwork activities. They closely collaborate with the HCM PMO Lead to confirm the overall HCM implementation proceeds as per the schedule, maintaining high quality and adhering to the budget, in line with the HCM PMO policy.

The HCM P&O Manager partners with the HCM Delivery Projects and Team Enabling leads to offer direction and leadership in their relevant sections. They actively lead project management responsibilities and back up program management by supervising daily operations and monitoring progress.

The position reports to the P&O PMO Lead and acts as the initial level of assistance for project management and other administrative tasks pertinent to the HCM rollout.

Job Description

Key Responsibilities:

• Responsible for the overall project management of HCM Delivery Projects, including establishing a core project team with documented governance and ways of working.
• Assisting in Requirements gathering for the HCM Delivery Projects in case is needed
• Managing internal communication within the HCM Deliver Projects consistently, ensuring documentation and reporting are available on time.
• Facilitating HCM Delivery Project team meetings and other day-to-day activities as required by the team.
• Aligning with each of the relevant team leads to ensure area-specific progress in the HCM Delivery Projects and proper implementation of solutions.
• Assisting in creating project plans, monitoring costs, tracking budget compliance and highlighting any financial risks for the HCM Delivery Projects.
• Coordinating HCM Delivery Projects activities and ensuring timely execution of the plan.
• Providing regular reviews of the Project Methodology and ensuring its currency and relevancy.
• Coordinating with stakeholders on all program deliverables to ensure they are on track and effectively flagging issues to relevant parties. Facilitating meetings/workshops and ensuring documentation, including any financial impact, is available.
• Coordinating the project's cross-functional activity status and managing dependencies with other projects, if any.

Essential Requirements:

• Strong collaboration, Proactive thinking, continuous improvement mindset, Self-motivated
• Knowledge of project management tools and techniques

Strong analysis and critical thinking skills

• Experience with program co-ordination/administration
• Previous experience with high volume projects in multi-national organizations
• Good prioritization skills, to balance key priorities
• Good at understanding the “big picture,” while also having a keen eye for details
• Project administration expertise, good communication skills
• Ability in successfully manage multiple competing priorities simultaneously

You’ll receive (Applicable for Prague)

Monthly pension contribution matching your individual contribution up to 3% of your gross monthly base salary; Risk Life Insurance (full cost covered by Novartis); 5-week holiday per year; (1 week above the Labour Law requirement) ; 4 paid sick days within one calendar year in case of absence due to sickness without a medical sickness report; Cafeteria employee benefit program – choice of benefits from Benefit Plus Cafeteria in the amount of 17,500 CZK per year; Meal vouchers in amount of 105 CZK for each working day (full tax covered by company); Public Transportation Allowance; MultiSport Card, Employee Share Purchase Plan. Find out more about Novartis Business Services: https://www.novartis.cz/

Accessibility and accommodation:

Novartis is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in any order to receive more detailed information about essential functions of a position, please send an e-mail to inclusion.switzerland@novartis.com and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Skills Desired

Change Management, Curiosity, Data Privacy, Employee Experience, HRIS (Human Resource Management System), Hr Operations (Hr Ops), HR Service Delivery, Human Resource Management System, Human Resources (HR), Human Resources Management, Labour Law, Payroll, Sdm, Service-Level Agreements (Sla), Talent Development