Archdiocese of Chicago

Job Details

Description

The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.

Sheil Catholic Center at Northwestern University serves the students, faculty and staff of Northwestern University, in both Evanston and Chicago, as well as associates,

alumni, and friends who support us in our mission (associates). Sheil engages about 1,000 students throughout the course of an academic year. Our engagement of

students happen through authentic and inclusive personal accompaniment, vibrant worship, transformative learning, and opportunities for prophetic justice through service to the wider community and Church.

The Director of Operations serves as Sheil’s chief financial officer, bookkeeper, and accountant. In addition, the Director of Operations seeks to ensure that our resourcing

of stewardship is rooted in achieving our mission as the Sheil Catholic Center. The Director also oversees vendor relations, human resources and infrastructure as well as

collaborates on facets of mission advancement especially related to development. The Director, ideally, is a practicing Catholic who believes in the mission of a campus

ministry center.

Essential Duties and Responsibilities

Financial Operations

• Manage the annual operating budget process in coordination with the Archdiocese of Chicago.
• Manage the internal budgeting process for all Sheil Team members.
• Maintain the consolidated general ledger of the Sheil Catholic Center leveraging the full functionality available within QuickBooks.
• Prepare monthly budget reports for each Sheil Team member, as requested.
• Supervises budget to actual to assure there are no large discrepancies and to monitor spending.
• Manage all accounting related functions, including but not limited to, payables, receivables, and bank account reconciliations.
• Establish procedures for the collection, counting, and recording of Sunday and Holy Day collections consistent with the best practices of the Archdiocese of
• Chicago.
• Record Sunday collections, weekly collections, and on-line giving into database for acknowledgement letters on a weekly basis with the volunteer support that we already have in place.
• Issue checks for all accounts payable, reviewing all invoices prior to payment for reasonableness and accuracy and indicating approval for payment.
• Serves as main point of contact to the banks, reconciles accounts, and identifies and resolves any discrepancies.
• Confirms that all federal, state and local tax filings are prepared and paid in accordance with federal, state, and local regulations.

Human Resources

• Complete payroll preparation ensuring that all federal, state, and local taxes are paid in accordance with applicable regulations.
• Implements Archdiocesan Human Resources policies and ensures knowledge of UKG for all Team Members.
• Facilities, Vendors and Contracted Services
• Serves as point of contact for all contracted services, including but not limited to, facilities, information technology, and infrastructure, including supervising the
• part-time Facilities Manager.
• Manages all vendors including vetting contractors, obtaining bids, and overseeing project completion.
• Oversees purchasing of equipment and supplies, ensuring quality is consistent with cost and services.
• Ensure that major repairs, renovations, and capital projects are completed in accordance with Archdiocesan policies.
• Maintains awareness of ongoing infrastructure needs to ensure the safety, security and beauty of our buildings and campus.
• Mission Advancement and Development
• Works with and provides necessary data and information to the Mission Advancement Team for acknowledgements and tax letters.
• Work with the Chaplain and Director of the Sheil Catholic Center and Director of Mission Advancement and Development on providing necessary data for grants
• and subsequent reports.
• Administration and Supervision
• Reports to the Chaplain and Director of the Sheil Catholic Center.
• Participates in Full Team Meetings.
• Manages the budget through the lens of mission ensuring every dollar we spend is directed towards our mission.
• Welcomes and applies feedback to improve performance.
• Able to achieve goals and meet deadlines.

Qualifications

• Bachelor's degree in appropriate field and/or related experience.
• 5-10 years of financial management experience.
• Passion for serving and accompanying University students.
• Practicing Catholic demonstrating a high level of professional and ethical conduct.
• Knowledge of and commitment to the mission of the Sheil Catholic Center.
• Highly collaborative work ethic.
• Experience in human resources.
• Experience in budget management.
• Experience in supervising professional team.

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.

This position has a salary range of - $30.52- $38.14 per hour. An employee’s pay within the salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.