Admissions Recruitment and Special Projects Coordinator-TULSA -

Job Number:

251292

Organization

: CMT Office of the Dean

Job Location

: Oklahoma-Tulsa-Tulsa Campus

Schedule

: Full-time

Work Schedule: M-F 8:00 - 5:00PM

Work Type: Onsite

Salary Range: Commensurate with experience

Benefits Provided: Yes

Required Attachments: None

Job Description

Admissions Recruitment and Special Projects Coordinator

Position Information: Coordinates and carries out new and existing projects or assignments and performs advanced level administrative support duties. Supports leadership ensuring successful outcomes of projects and assignments are completed in a timely manner.

This position will work primarily on admission and recruitment activities and contribute to health professions outreach programming, pathway education events and other programs of the SCM Student Services Office and community and campus partners.

Work with multiple campus and community partners to develop, plan and help facilitate clubs, meetings, workshops, interview days and other events for targeted high school, undergraduate and current medical and PA students. This position must be able to supervise student’s volunteers and participants, as well as ensure compliance to university policies.

The ideal candidate for this position will have strong interpersonal and public speaking skills and have a passion for education. Experience in medical or professional education is a plus.

Essential Duties:

• Recruitment
• Develop and maintain relationships with statewide premed/prehealth advisors.
• Present at premed club meetings at local universities, attend career/graduate fairs at local, state and regional colleges and universities. Some evening hours with these.
• SCM Info Sessions: Every other month in the evening. Present info and facilitate q&a with current students
• Develop annual recruitment plan with Director
• Organize MD Admissions Interview and Visit Days: schedule interviews, schedule faculty interviewers, communicate with applicants, coordinate student volunteers, room scheduling, parking passes, work with admin staff to coordinate catering and other logistics.
• Marketing to Prospective Students: help with social media, web updates, marketing materials etc…
• Maintain social media plan
• Work with current students and faculty to promote the SCM through web and social media
• Serve as co-advisor to (SCMCA) School of Community Medicine Ambassadors program
• Pathway Programs and Projects
• MASH Camp- 2 weeks during the summer Work with partners and MASH teacher to develop and execute curriculum. Scheduling, logistics, on site during the 2 weeks.
• Club Scrubs- Every other week evening during the school year. Support student coordinators, schedule speakers, develop activities, follow up and tracking.
• Help with supporting Grant Funded “Catalyst” Premed Program
• Assist with a variety of other pathway programs
• Special Projects and Events
• Summer Internship: 6 weeks during the summer. Significant planning and coordination of intern schedules, speakers, shadowing, community service, research, and more. Interns serve as staff during MASH camp.
• Support other major and minor projects and events as assigned.

Job Requirements

Qualifications:

Required Education: Bachelor's degree, AND:

• 24 months of project management or related experience.

Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree for a total of 72 months of related experience.

Working Conditions:

• Physical: Sit for prolonged periods. Communicate effectively and listen. Use of a computer. Manual dexterity.
• Environmental: Standard Office Environment

Knowledge, Skills & Abilities:

• Advanced organization and communication skills
• Excellent computer skills
• Ability to make independent decisions and judgment when following broad instructions
• Ability to plan, coordinate, and prioritize workload
• Advanced level of analytical, evaluative, and constructive thinking.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting

: Jun 16, 2025

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