University of Texas at Arlington

Posting Number S06321P

Position Title Administrative Assistant I - New Maverick Orientation and Transition Programs & Services

Department Student Orientation

Location Arlington

Job Family Administrative Support

Position Status Full-time

Work Hours Standard

Work Schedule

Monday – Friday; 8:00am – 5:00pm.

Open to External and Internal

Salary Salary is commensurate based on qualifications and relevant experience up to $38,000

Duration Funding expected to continue

Pay Basis Monthly

Benefits Eligible Yes

Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

https://www.uta.edu/hr/employee-benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

https://resources.uta.edu/hr/services/records/compensation-tools.php

Job Summary

The Administrative Assistant I will provide varied administrative and financial support for New Maverick Orientation and Transition Services and Programs. Requires exercise of independent judgment, initiative, and ability to make decisions relative to office operations and university policy and procedures. Foster a positive working environment that honors the UTA Principles of Community and leads to healthy levels of productivity and contributes to UTA being increasingly known as a great place to work.

Essential Duties and Responsibilities

• Responsible for front office coverage (walk-ins and phone), including assisting individuals, answering questions, and providing support.
• Assist with projects including room reservations, coordination of food, RSVPs, and other event/project logistics.
• Performs routine support and clerical tasks including organization, answering phones, filing, typing, office supplies and errands.
• Arranges meetings, coordinates calendars, and prepares agendas and other formal and confidential correspondence.
• Manages accounts and financial transactions in UT Share including but not limited to procurement cards, travel, processing of payments, purchase orders and reimbursements.
• Manage budget transfers, payment of invoices and reconciliation of accounts including special contracts working closely with Business Affairs for approvals in software purchasing and office equipment and goods and services.
• Serves as TCP Timekeeper and backup timekeeper to departments.
• Recruits, hires, trains, and supervises employees for front desk. Responsible for training on customer service, office procedures and policies.
• Serves as the primary department contact for the university’s record retention policy. Develops and ensures procedures for records are in accordance with policy.
• Manages a system of internal controls concerning records retention, and maintains procedures for records retention, storage, and destruction.
• Maintains and reports employee time usage for all department employees.
• Other duties, as assigned.

Minimum Qualifications

• High school diploma or equivalent and a minimum of two (2) years of experience providing secretarial or administrative support or equivalent work experience.

Preferred Qualifications

• Bachelors’ degree in Communication, General Studies, or Business.
• Three (3) years of equivalent administrative or office support experience
• Experience with UT Share/PeopleSoft.
• Maintain high level of confidentiality.
• Understanding of basic accounting principles, Microsoft Office Suite, UT Share and PeopleSoft.

Knowledge, Skills and Abilities

• Ability to interpret University policies and procedures.
• Excellent oral and written communication skills.
• Ability to multi-task and manage multiple departmental needs and priorities

Other Requirements

Working Conditions

Special Conditions for Eligibility

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

University Information

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.

Number of Vacancies 1

Open Until Filled

Minimum Number of References Required 3

Maximum Number of References Accepted 3

Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

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