Job Description
The Seminaries and Institutes (SAI) department is seeking a dedicated and organised Administrative Assistant to join its team at the Sydney Office. This is a part-time, fixed-term position to provide maternity leave coverage for the current incumbent. The successful candidate will work 30.4 hours per week across four days, on-site, and will report directly to the SAI Coordinators. The appointment will commence on 18th August 2025 and conclude on 30 August 2026. This role offers an excellent opportunity to contribute to a meaningful educational mission in a supportive and collaborative environment.
Responsibilities
- Compile data from various sources to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using diverse software and platforms
- Perform research, analyze information, and make recommendations based on findings
- Take meeting minutes and manage meeting documentation
- Use computer applications and software to schedule meetings, appointments, and maintain calendars
- Assist in the administrative training of teachers and support in the organization of teacher council meetings.
- Support projects, programs, or processes e.g. social media posts, event creations and invitations
- Answer moderately complex telephone and email requests
- Reconcile expenses, ordering and maintaining stock whilst working within the office budget.
- Occasional work outside regular office hours will be required
Qualifications
- High School Diploma or equivalent and 2 years of administrative or related experience
- Solid administrative support working knowledge
- Communicate professionally in writing and verbally
- Utilize Microsoft Office and other software including Canva and Canvas at an intermediate level
- Schedule appointments, create and analyze spreadsheets, prepare presentations, take notes and minutes, and update documents
- Operate and maintain standard office equipment
- High organizational skills and attention to details
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