Merck KGaA

Work Your Magic with us!

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

Everything we do in Electronics is to help us deliver on our purpose of being the company behind the companies, advancing digital living. We are dedicated to being the trusted supplier of high-tech materials, services and specialty chemicals for the electronics, automotive and cosmetics industries. We foster a global collaborative organization made up of individuals who have the passion to win, obsess about the customer, are relentlessly curious and act with urgency. Together, we push the boundaries of science to make more possible for our customers.

Responsibilities:

• Administrative Support for Department Head:

1. Manage the department head's calendar, including scheduling meetings, conference calls, and external events to ensure optimal time utilization.
2. Prepare meeting materials, take minutes during meetings, and track the follow-up action items to ensure accountability.
3. Handle incoming and outgoing documents and emails, ensuring accurate and timely communication with relevant parties.
4. Assist the department head in project management by following up on project progress and ensuring timely completion of tasks.

• Office Relocation Management:

1. Develop a detailed relocation plan, including timelines, budgets, and resource allocation, to ensure an efficient and organized moving process.
2. Communicate and coordinate with moving companies, overseeing the relocation process to ensure all equipment and furniture are transported safely.
3. Organize the setup of the new office, including the procurement and installation of furniture and equipment, ensuring the new environment meets departmental needs.
4. Address post-relocation issues to ensure smooth operations in the new office, promptly resolving any challenges employees may face in the new environment.

• Report Compilation and Analysis:

1. Collect and organize various departmental data, including budgets, expenditures, and project progress, to prepare comprehensive reports regularly.
2. Analyze report data to identify trends and issues, providing actionable recommendations to support decision-making.
3. Assist the department head in annual budgeting and performance evaluation to ensure effective resource utilization.
4. Maintain the department's database, ensuring the accuracy and completeness of information.

Candidate Requirements:

1. At least 5 years of experience in office administrative management, familiar with administrative management and Assistant processes.
2. Good spoken English, capable of daily communication and writing, with a certain level of business English proficiency.
3. Excellent organizational and communication skills, able to work effectively in a fast-paced environment, with the ability to multitask.
4. Proficient in office software such as Microsoft Office (Word, Excel, PowerPoint, etc.), with data analysis capabilities.

What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!

Apply now and become a part of a team that is dedicated to Sparking Discovery and Elevating Humanity!