Young Life

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Job Specific Working Conditions:

We are looking for an Area Administrator who is a hard worker who supports multiple staff and volunteers across 3 ministries. This candidate can be either part-time or full-time with benefits under special circumstances. The majority of this work can be done from home; while weekly team meetings and other events are held in person.

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Area Office Administrator I

Summary:

This position provides administrative support to multiple ministries, allowing the area to function effectively.

$15 - $21 an hour, depending on experience.

Essential Duties:

• Written and Verbal Communication
• Answer correspondence and prepare mailings.
• Answer e-mail and phone calls in a timely and professional manner.
• Create club/event postcards, flyers, and/or maps and newsletters.
• Send prayer e-mails, monthly updates, and donor emails.
• Create and maintain the area website.
• Send thank-you letters to donors.
• Interact and support staff, volunteers, campers, teens, parents, and donors within the mission community.
• Process and track donations.
• Maintain donor and leader databases.
• Manage monthly expenses and budgets, including area bank account records, FDT, area, and staff expense reports.
• Accounting: pay bills, submit bank account records/purchase card expenses and donations, and make copies, evaluate financial monthly status, and update FDT each month.
• Maintain contact databases including the following--------
• Update area donor database on a regular basis.
• Enter club card data into kid database.
• Update parent database.
• Maintain newsletter recipient list.
• Create and maintain banquet invitation list.
• Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.
• Human Resource for Regional Administrators------------
• C.Event Administration
• 1. Coordinate area meetings, including:
• Area Staff Meetings
• Area leadership meetings
• Area committee meetings
• 2. Camp
• Track participation, payments, health forms, and how much each kid has earned in fundraisers.
• Send letters to parents about camp sign-ups, itineraries, and health forms.
• Support in fundraising marketing.
• Construct and distribute camp brochures.
• Communicate with camp regarding camp contracts, deposits, forms, and housing.
• 3.Banquet/Golf Marathon/Auction
• Canva knowledge is preferred.
• Create invitations, banquet sponsor packet, table host packet, banquet program, and donor cards.
• Track guest list, table sponsors, RSVP list, and donations received from the banquet.
• Coordinate with table hosts about their invitation lists.
• Mail invitations.
• Send thank you notes to banquet donors.
• Track table sponsors.
• D.Training
• Provide or assist with training to area office assistant, area directors, area committee, volunteer team leaders, and leaders with various items, processes, and applications related to field administration.
• Working Conditions:
• Office Environment
• Education:
• High school education or its equivalent.
• Associates degree preferred.
• Ongoing education encouraged.
• Experience Required For The Job:
• Previous administrative assistant experience preferred.
• Ability to type 55 to 60 words per minute with few errors.
• Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint) or Google.
• Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions.
• Good grammar skills and strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Detail-oriented multi-tasking ability.
• Proven relational skills with both kids and adults.
• Initiative with developing processes/systems around events – data organization and maintenance.
• Great customer service skills.