Dallas / Fort Worth International Airport

Job Overview

GENERAL SUMMARY

Under the general direction of the Senior Manager ITS Projects, the Project Management Coordinator is responsible for coordinating activities of IT project management, demand management, resource capacity management and portfolio reporting. This role will work across multiple functions to ensure superior operational coordination and project progression through the use of the ITS Project Management methodology, policies, processes, standards and tools.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Assists project managers with coordinating various activities to ensure progression of project schedule within budget and the defined quality standards.
• Works with the project managers to monitor project schedules and conduct analysis on slipped activities, milestones, and dependencies. Research variances and report on or escalate findings.
• Serves as a liaison between the ITS Projects and other departments throughout the project lifecycle to ensure resolution of issues and completion of tasks.
• Facilitates and coordinates the work of multiple project teams engaged in the establishment and implementation of new projects to support the Project Manager.
• Monitors and reports compliance with project management governance and business rules of projects in-motion within the ITS Projects area.
• Creates and tracks requisitions, purchase orders, requests for payments, project submittals and complete project close-out documents/manuals.
• Administers and governs the time reporting system/feature for active projects. Maintain new, on-going and expiring time entry user accounts and assignments.
• Ensures time is reported consistently and accurately, follow-up on overdue timesheets and report on resource utilization and capacity.
• Maintains new project setups in time accounting and creates checklists for all projects to verify information by project and type.
• Collaborates and instructs project team on processes regarding standards for time reporting, project scheduling, and budget reporting.
• Monitors, tracks, and reports regularly against project schedules and resource time tracking assignments. Work with project managers to analyze reported time for inconsistencies with the project schedule.
• Identifies risk areas i.e. supply/demand, over/under staffed, shortage of a specific skill and review these with project managers and Senior ITS Projects Manager.
• Creates and distributes weekly resource demand reporting – future bookings, capacity, availability (or bench) reporting, variance reports, and other metrics as required by management. Facilitates project coordination and intake sessions at the initiation of project start.
• Ensures customer contribution on project scope and requirements, according to established policies and guidelines.
• Presents information on project initiatives or other subjects to peers, teams and upper management.
• Provides training, direction and mentorship of basic and advanced project management concepts to project managers/teams, includes sharing of approaches and artifacts.
• Audits project management processes and templates, governance process and PMO methodology
• Maintains project management system including project related historical documentation, project schedules and milestone due dates
• .Participates in and contributes to performance improvement activities.

MINIMUM REQUIREMENTS

• Bachelor’s degree in a technical related field such as CS, CIS, MIS or related field.
• Four years relevant project administration/portfolio coordination experience creating, modifying, monitoring, and entering status in project work plans.
• Any equivalent combination of education and/or experience may be substituted for the above.
• Possession of a valid Class C driver's license.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of project management and system development lifecycle methodologies.
• Knowledge of basic auditing and monitoring techniques required to ensure programmatic compliance.
• Knowledge of Project Management Information Systems (PMIS) and current project management methodologies.
• Excels at meeting preparation, facilitation, note-taking/documentation, and action item follow-up skills.
• Advanced skills working with Microsoft Word, Excel, and PowerPoint.Strong analytical and research-related skills.
• Ability to establish and maintain effective working relationships inside and outside the organization.
• Ability to safeguard sensitive or confidential information from intentional or unintentional disclosure.
• Ability to differentiate among competing demands and prioritize as needed.
• Ability to organize and coordinate multiple tasks and meet deadlines.

DESIRABLE

• Project management or project specialization certification (or effort in process) highly desirable.
• Knowledge of resource management – forecasting, allocating staff, assessing staff utilization.
• Experience leading project teams.

EFFORT

• Works in an office environment.
• May sit for prolonged periods of time.
• Uses keyboard devices and computer monitors.
• Uses near-visual acuity in reading written documents, drawings, contracts, technical specifications.
• Uses substantial reasoning abilities in performing analysis and solving problems.
• Exchanges information by phone, in writing and in person.
• Drives to locations on Airport property.

About Us

We are Dallas Fort Worth International (DFW) Airport-one of the most successful airports in the world by any definition. We are recognized for our innovation, leadership, drive for excellence and talented employees.

Our success is made possible because of the diverse talents of over 2,100 employees who champion our mission of providing an exceptional airport experience to our customers and connect our community to the world. We are looking for the best talent to join us and help reimagine what an airport can be.

Bring your talents to DFW. Live and work with purpose.