Howard Hughes Medical Institute

Primary Work Address: 4000 Jones Bridge Road, Chevy Chase, MD, 20815

Current HHMI Employees, click here to apply via your Workday account.

The Howard Hughes Medical Institute (HHMI) advances the discovery and sharing of scientific knowledge to benefit us all. As a biomedical research organization and philanthropy, HHMI supports a vibrant community of academic researchers, educators, students, and administrative professionals. Together, we’re unlocking the fundamentals of biology and building an open, inclusive future for science.

HHMI’s Headquarters is located on a beautiful 40-acre campus in the greater Washington DC metro area that is home to over 300 employees with strong cross-departmental collaboration between biomedical, legal, human resources, communications, information technology, as well coordination with HHMI’s Center for the Advancement of Science Leadership and Culture, which plays a key role in HHMI’s efforts to foster inclusive research environments.

The HHMI Science Department supports and augments the groundbreaking research conducted in HHMI labs across the nation, and you can be sure that your contributions while working here are making a difference.

HHMI’s Science Department supports and augments the groundbreaking research conducted in HHMI labs across the nation, and you can be sure that your contributions while working here are making a difference. The Senior Science Program Coordinator supports key administrative functions for HHMI’s science programs, with a focus on programming and events for HHMI scientists. This role requires adaptability, attention to detail, and the ability to manage multiple projects. Responsibilities include collaborating across the Science department and the Institute as needed, coordinating logistics, developing timelines, preparing and designing materials (including documents, slides and webpages), organizing meetings, and maintaining program documentation.

This role works a hybrid schedule (Tuesdays and Thursdays on-site; Mondays, Wednesdays and Fridays remote) at HHMI's Headquarters in Chevy Chase, MD, and reports to the Director, Programming and Events.

What we offer:

• Collaborative, Supportive Environment: Work closely with a passionate, highly collaborative team dedicated to advancing HHMI’s mission and strategic goals of inclusion and excellence in science.
• Professional Growth Opportunity: Apply your administrative and teamwork expertise within and across programs and departments while expanding your skills in a dynamic, innovation-focused environment.
• Competitive Total Rewards Package: Comprehensive healthcare benefits, generous retirement contributions, paid leave, up to $10,000 in educational reimbursement each year, and additional programs that support well-being and professional development.

What you’ll do:

• Collaborate with the Director of Programming and Events, Science Department and Institute colleagues to develop effective programming and associated communications.
• Serve as a primary point of contact for participants in the Science Department’s growing portfolio of professional development programming.
• Create program materials and targeted communications, such as announcements, FAQs, and website content, to support program visibility and engagement.
• Support planning and execution of programming, including scheduling, travel coordination, participant communication, and material preparation.
• Coordinate with internal Conference Services and external vendors to ensure smooth delivery of in-person and virtual events.
• Support feedback mechanisms by distributing surveys, monitoring responses, and compiling summary reports.
• Support program administration tasks such as payment coordination, reconciliation, budget tracking, reporting, and ensure adherence to policies.
• Maintain records and generate summaries, presentations, and reports for internal use.

What you bring:

• Bachelor’s degree or equivalent combination of education and experience is required.
• Extensive experience in organizing and administering events for varying stakeholders (e.g., investigators, postdoctoral fellows, early career faculty, students, working groups, committees, etc.)
• 5-8 years of experience in program administration.
• Ability to work both independently and collaboratively with others within the Science team as well as other departments and teams.
• Demonstrated ability to exercise good judgment.
• Ability to correspond accurately, effectively, and in a timely manner with a wide variety of people at all levels.
• Ability to handle multiple concurrent tasks, manage projects, and work under tight deadlines.
• Excellent organizational skills with strong attention to detail and follow-through.
• Advanced experience with MS Office Suite and payment/reimbursement apps and software.
• Strong relationship-building skills and strong written and verbal communication skills.
• A willingness to learn and fully understand the goals of each science program and its importance to the Institute.

Please note we are not able to sponsor a visa for this position.

Physical Requirements:

Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).

Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

Please Note:

This job description sets forth the job’s principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word “may,” the Essential Duties and Responsibilities described above are “essential functions” of the job, as defined by the Americans with Disabilities Act. #LI-NG1

Compensation and Benefits

Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more.

Compensation Range

$86,081.07 (minimum) - $107,601.34 (midpoint) - $139,881.74 (maximum)

Pay Type:

Annual

HHMI’s salary structure is developed based on relevant job market data. HHMI considers a candidate's education, previous experiences, knowledge, skills and abilities, as well as internal consistency when making job offers. Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.

HHMI is an Equal Opportunity Employer

We use E-Verify to confirm the identity and employment eligibility of all new hires.