Golub Capital

Position Information

Hiring Manager:

Administration Manager

Department:

Administration

Department Overview

The Administration Department is responsible for providing administrative and logistical support to the entire organization. The role of the department is to keep the office organized and ensure that everything runs smoothly. In addition, the Administration Team makes sure that policies and procedures are being followed. The department’s primary responsibilities include scheduling, expenses, travel and assisting with other duties allowing those they support more time to carry out their responsibilities.

Position Responsibilities

Golub Capital is looking for an experienced Executive Assistant to support senior leaders in our Marketing and other Shared Services Departments. The primary focus of the position is to assist our professionals in managing calendar, travel, publications and projects. The ideal candidate will have a marketing assistant background in a financial or B2B environment and can multi-task and work well under pressure. The position has high visibility and high impact and is expected to be involved all aspects of their senior leaders’ responsibilities. The candidate should be an intelligent, confident, proactive and discreet individual.

Regular tasks include, but are not limited to, the following:

− Supporting professionals at executive and senior levels

− Coordinating travel planning, domestic and international as needed

− Tracking, organizing and coordinating expense reporting (knowledge of Concur, a plus)

− Managing calendars and scheduling; working heavily with other EAs to coordinate internal meetings

− Helping update and provide timely follow-up to the Marketing Department calendar and associated meeting needs

− Managing multiple projects and follow through on issues in a timely manner

− Processing Marketing Department invoices

− Workday knowledge a plus

− Managing the marketing gift inventory and processing all incoming and outgoing shipments

− Performing advertisement quality control to ensure all obligations are being met

− Organizing the Marketing Team file server

− Actively participating in Marketing Team meetings

− Providing administrative back up support to the Executive Assistant Team including support to the Executive level offices as needed

− Performing marketing research and other duties as assigned

Candidate Requirements

Qualifications & Experience:

− Bachelor’s degree required

− Three to five years administrative experience in a corporate setting

− Ability to manage changing demands in a fast-paced environment with strong multi-tasking skills

− Friendly and pleasant demeanor; client-service oriented

− Excellent time management skills, with the ability to manage priorities and meet deadlines

− Capable of a high degree of diplomacy and discretion when handling confidential and sensitive information

− Strong work ethic, flexible regarding hours as some overtime may be required

− A “no task is too small” attitude

− Excellent verbal and written communication skills

− Detail-oriented, meticulous and highly accurate

− Strong organizational skills

− Proactive, take-charge approach to problem solving

− Enthusiastic about working in office and creating a Gold Standard hybrid work culture

Critical Competencies for Success

Our Gold Standards Model defines key behaviors and competencies across 4 dimensions: Leadership, Achieving Results, Personal Effectiveness and Thinking Critically. These behaviors and competencies drive our ability to win together.

• Leadership: Role models in this area consistently focus on the right goals and priorities and continually develop themselves and others. Always team players, they influence and engage with others to contribute to a supportive and inclusive culture where all feel welcome.
• Achieving Results: Role models in this area are high achievers who develop careful plans and deliver consistently and effectively. They hold themselves and others accountable for delivering high quality results, and they remove barriers to ensure others can contribute and grow.
• Personal Effectiveness: Role models in this area build strong relationships, treat others with respect and communicate effectively. They are driven to exceed expectations and are adaptable to changing circumstances.
• Thinking Critically: Role models in this area understand our business, rely on analytical reasoning and seek diverse perspectives to solve problems. They are forward thinking, anticipating issues and addressing them in advance.

The department-specific competencies define the knowledge, skills and abilities that are needed to successfully perform the functional or technical work of this role.

• Administrative Excellence: Understands administrative processes and systems (e.g., documentation, calendars, budgets, office management) and balances multiple priorities while maintaining accuracy.
• Internal Customer Focus: Understands internal customers’ business and carries out administrative responsibilities to meet business needs and ensure satisfaction.
• Facilities Knowledge: Utilizes knowledge of facilities maintenance, office automation, and related processes to address issues and optimize performance.
• Office Automation: Understands office automation and drives related processes, leveraging an agile and creative mindset to drive innovative value creation, continuous process improvement and proactive learning through new technology, processes and people.
• Vendor Management: Manages and coordinates with external vendors. Researches and identifies new vendors as needed and monitors performance.
• Project / Program Management: Manages projects and / or programs through planning, identifying resources, monitoring and communicating project activities and assessing impacts of project decisions.

Compensation and Benefits

For New York Only: It is expected that the base salary range for this position will be $100,000 - $120,000. Actual salaries may vary based on factors such as skills, experiences and qualifications for the role. The total compensation package for this position may also include other elements and discretionary awards in addition to a full range of medical, financial and / or other benefits (including 401(k) eligibility and various paid time off benefits such as vacation, sick time and parental leave) dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an ‘at-will position’ and the Firm reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time including for reasons related to individual performance, Firm or individual department / team performance and market factors.

Golub Capital is an Equal Opportunity Employer.

Due to the highly regulated nature of Golub Capital’s business and because of the sensitivity of the information that all personnel have access to, Golub Capital performs extensive and thorough pre-hire screens to ensure that its personnel act with expected levels of integrity, professionalism and personal responsibility.

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