Pierce Transit

Description

Pierce Transit is an independent municipal organization, dedicated to fulfilling the mission of improving people's quality of life by providing safe, reliable, innovative, and useful transportation services that are locally based and regionally connected.

As the Maintenance Contract Coordinator for the Maintenance Division, this position plays a vital role in the administration, coordination, and monitoring of vendor and purchasing contracts to ensure compliance with agency policies and federal, state, and local regulations. The role requires expertise in procurement principles, contract negotiation, and cost accounting to support the integrity of contract terms, amendments, and warranty settlements. Working closely with the Procurement department, this individual oversees contract lifecycles, from tracking expiration dates to resolving parts warranty claims and supporting technical research for equitable vendor negotiations. Strong communication, organizational skills, and attention to detail are essential, as is the ability to multitask across diverse responsibilities in office, warehouse, or shop settings. With a background in public procurement and preferred experience in vehicle or facilities maintenance, the incumbent ensures operational efficiency while serving as a reliable point of support for internal teams and external partners.

BENEFITS:

At Pierce Transit, our employees’ health is important to us too! That’s why we offer three on-site employee fitness rooms and an incredible Wellness Program in addition to excellent medical, dental, and vision packages.

If your career goals change while you are employed, we are here to help. Pierce Transit offers $5,000 per year (up to a total of $18,000) in Tuition Assistance after your one-year anniversary. Certifications, and career skills must be connected to a job at Pierce Transit.

All Pierce Transit employees are required to participate in the Washington State Public Employees' Retirement System (PERS). Pierce Transit offers two Public Employees Retirement System (PERS) plans to choose from, PERS2 and PERS3, as well as a matching program for 457 deferred compensation. (Employees who have participated in the Tacoma Employee's Retirement System (TERS) may elect to continue to participate in that system.)

Employees are not covered under the Social Security System except for a 1.45% payment for Medicare.

Pierce Transit provides an ORCA Card benefit for each employee and a family member. This benefit provides free access to service on Pierce Transit, Sound Transit, Community Transit, Everett Transit, King County Metro, Kitsap Transit, Seattle Monorail, Seattle Streetcar, King County Water Taxi and Kitsap Foot Ferry.

PAID LEAVE:

Full-time Pierce Transit employees receive 11 paid holidays, 2 personal paid holidays, 6 days of major sick leave, 22 days of paid time off (PTO) per year, and the ability to earn up to 2 Wellness Days by participating in a qualifying wellness activity and the annual survey. PTO accrual rates increase per policy.

If you're not currently living in the Lakewood-area, that's not a problem! We may be able to help with reimbursing up to $2,500 in moving expenses for those who physically relocate their primary residence to the Pierce/King/Thurston County area (substantiated with receipts). Washington State was recently recognized as being number 1 in the nation for quality of life; read more about that here.

Essential Functions

• Coordinates the administration of assigned contracts within the Maintenance Division.
• Coordinates, reviews, and tracks contract requirements, terms and conditions, and special provisions to ensure fiscal integrity and adherence to contract terms, agency policies, and federal and state laws and regulations for the Maintenance Division.
• Monitor and coordinate with Procurement department for contract amendments, change orders, and contract expiration dates for Maintenance Division contracts. With assistance from Procurement department, ensures compliance with local, state and federal laws.
• Assists the Maintenance Technical Services team as needed with research and failure analysis to ensure equitable warranty negotiation and settlements are reached with vendor or service provider per the terms of vehicle purchasing contracts
• Assists with parts warranty claims as needed to ensure vendors are accountable to established purchasing terms and agreements
• Demonstrates regular and consistent attendance.
• Performs related work as required.

Qualifications

MINIMUM QUALIFICATIONS

• Associate degree in a related field, and
• Three (3) years of experience in public procurement, contract administration or accounts payable.
• Experience may be substituted for education on a year for year basis.

DESIRED QUALIFICATIONS

Public sector experience desired. Experience in a vehicle or facilities maintenance environment preferred.

LICENSING, CERTIFICATIONS AND OTHER LEGAL REQUIREMENTS

• Individuals must pass a background check.

Knowledge of:

• Procurement principles, procedures and methods
• Applicable federal, state, and local laws, rules, and regulations
• Cost accounting principles and practices
• Contract management
• Business English
• Standard office procedures

Skill in:

• Performing a variety of duties, often changing from one task to another of a different nature (multi-tasking
• Customer service
• Contract negotiation
• Communications (verbal and written)
• Organizational/time management skills
• Attention to detail
• Computer and database skills

Ability to:

• Plan, implement and complete projects
• Research and interpret complex contractual documents
• Monitor budgets, contracts, and regulatory compliance
• Prepare the scope of work and technical requirements for contracts and agreements
• Establish and maintain effective working relationships
• Conduct research and prepare reports and documentation
• Meet schedules and deadlines of the work
• Follow verbal and written instructions

Competencies:

• Regularly meets expectations for work schedule, accomplishing assignments, and serving as a source of supply and support for the department, customers and/or the organization.
• Demonstrates responsibility for, and handles accurately, the details associated with one’s work.
• Working effectively and productively with others, sometimes in a team setting. Working cooperatively, effectively and productively with internal and external customers.
• Speaks, writes, and listens effectively in a variety of circumstances, sharing information and ideas with others.
• Knowledgeable of appropriate data collection policy and procedures, filing systems, data management systems and programs.
• Effectively and reliably accomplishing assignments and fulfilling the position responsibilities with minimal supervision, taking responsibility for personal work tasks.

Supplemental Information

Application Instructions

To be considered for this vacancy, you must apply online:

1. The online application must include a chronological work history and/or education. (A resume will not substitute for completing the employment history section of the application)
2. Applicants must also attach a cover letter stating how they meet the qualifications for the position in order to be considered.
3. At least 3 professional references to include a current or recent supervisor with names, phone numbers and e-mail addresses.

READ THE FOLLOWING INFORMATION COMPLETELY:

• Carefully review your application for accuracy, spelling and grammar before submitting.
• Please ensure that your work history has been updated to include employment end dates as applicable.
• The initial screening of applications will be solely based on the information provided in the supplemental questions and the content and completeness of the "work experience" and "education" sections of your application at www.piercetransit/careers/.
• A resume will not substitute for completing the "work experience" section of the application.
• All information may be verified, and documentation may be required.

For questions regarding this recruitment or assistance with the application process, please contact Pierce Transit Employee Services @ 253-581-8095 or @ jobs@piercetransit.org

If you are having technical difficulties creating, accessing or completing your application, please call NEOGOV toll-free at (855) 524-5627 or e-mail support@neogov.com.

Pierce Transit Is An Equal Employment Opportunity Employer

Pierce Transit has a strong commitment to the community we serve and our employees. As an equal opportunity employer, we strive to have a workforce that reflects the community we serve. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class.

Pierce Transit's Equal Employment Opportunity (EEO) policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

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