Colgate University

Posting Details

Position Information

Job CategoryProfessional/Administrative

Position TitleAssistant Director of Employer Relations, Operations / Senior Assistant Director of Employer Relations, Operations

Full Time/Part TimeFull Time

DivisionDean of the College

DepartmentCareer Services

Hiring Wage/Salary Range$62,355 to $64,000/$67,355–$69,000

• Professional Experience/ Qualifications
• Two years of relevant experience in a role heavily focused on planning, operations, process development, project management, and leveraging systems to advance a goal.
• Excellent follow-through and ability to thrive within a fast-paced, deadline-driven environment. Self-motivated and able to manage multiple competing priorities simultaneously with an appropriate sense of urgency.
• Process-oriented with excellent organizational and documentation skills.
• Solid judgment, anticipatory skills, and the ability to recognize what challenges should receive immediate management attention.
• Excellent written and oral communication skills, outstanding attention to detail, and superb organizational, prioritization, and analytical skills.
• Must be capable of working collegially with a diverse group of parents, alumni, employers, faculty, staff and students within a university context.
• Demonstrated technical and database management ability. Capacity to learn a Customer Relationship Management (CRM) system.
• Strong aptitude for running reports and data analysis; strong proficiency in Excel.
• Preferred Qualifications
• Prior talent recruitment experience.
• Management of a Customer Relationship Management (CRM) system.
• Experience selecting and onboarding a new software platform or technology system into a team’s existing workflow.
• Proficiency in Tableau or another data visualization tool.
• Education
• A minimum of a Bachelor’s degree and at least two years of full-time professional experience or Associate’s degree plus 5 years of experience.
• A Master’s degree is preferred.

Certifications

Offer DeterminationWhen extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.

Physical Requirements

Other Information

BenefitsColgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our Benefits page.

Department StatementColgate University, a premiere liberal arts university of approximately 3,200 students, seeks an energetic professional to manage the operational components of Career Services’ recruiting and employer relations (ER) program. Colgate is serious about supporting the successful launch of our students: after being highly engaged with Colgate’s four-year career development plan, 97% of respondents from the Class of 2024 secured employment, graduate/professional school admission, or a fellowship/scholarship within nine months of graduation. By carefully harnessing Colgate’s assets and providing extraordinary opportunities, Colgate’s four-year career development plan aims for all students to have access to build core, practical skills and gain competitive experiences that prepare them for a lifetime of success. Learn more about Colgate University and the Dean of the College Division by reviewing A Candidate’s Guide to Colgate.

The assistant director is a key member of the ER team who manages the relevant data, logistics, and systems to ensure a high-quality experience for employers and students alike. The team partners closely with over 200 employers annually who seek to hire Colgate talent for internships and entry-level roles. It also monitors postings elevated by several thousand more employers recruiting for opportunities within Handshake, Colgate’s advising and recruiting software. This person will serve as the team’s main Handshake system administrator, supporting a high level of quality and utilization for all users.

This position reports to the associate director of employer relations. The new hire will join a highly-motivated team of 14 professionals and ~20 student staff. The entire team is committed to achieving best-in-class preparation to launch liberal arts graduates into a global, ever-changing workplace.

• Accountabilities
• Responsible for coordinating the operational aspects of Career Services’ student-facing internship and employment recruiting. This may include:
  • Helping to create systems that optimize processes, leverage technology, and create efficiencies for the team.
  • Establish and independently facilitate the workflows and business processes that drive progress on Employer Relations’ pipeline of recruiting prospects.
  • Assist the team to manage a pipeline of employer partners through formal recruiting; help coordinate associated engagement opportunities with students.
• Serve as the team’s main system administrator for Handshake, Career Services’ recruiting and advising platform. Ensure system settings stay current and reflect the best methods to keep student and employer data clean and accurate. Track innovations from the vendor to leverage new opportunities to maximize the platform and suggest improvements to current processes and work flows.
• Provide technical support and assistance to employers and colleagues who seek to understand and use Handshake.
• Responsible for tracking, analyzing, and reporting on student and employer data related to employer relations – students’ summer and post-graduate outcomes data; monthly, semesterly, and annual employer engagement reporting; etc. Use Excel to examine large datasets to identify trends. Utilize data visualization software (e.g. Tableau) to report content to internal and external stakeholders, and support the team’s strategic decision-making.
• Support the employer relations team in organizing the logistics of on-campus and virtual employer engagements and programming, as well as recruiters’ application processes. Partner with Career Services’ communications professional to ensure employer relations marketing is accurate.

Posting Detail Information

Requisition Number2025S044Posting

TemporaryNo

Work ScheduleWeekdays

Job Open Date05/16/2025

Job Close Date

Open Until FilledYes

Special Instructions Summary

EEO StatementThe University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.

Clery ActCAMPUS CRIME REPORTING AND STATISTICS

The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.