Job Description:
Job Description
Procurement and Finance Administration:
- Lead and manage the procurement process for office related goods and services, ensuring timely and cost-effective acquisition, enhancing procurement strategies for best value.
- Develop/enhance procurement strategies by conducting detailed market analysis and securing advantages terms through effective negotiations.
- Spearhead financial planning and budgeting processes for corporate admin, ensuring alignment with the organization's objectives.
- Oversee invoice processing transactions, ensuring accuracy and compliance with financial policies and regulations.
- Manage and monitor fixed assets, ensuring proper documentation, tracking, and maintenance. Support regular audits and assessments to ensure fixed asset compliance.
Vendor and Office Management:
- Establish and maintain strong relationships with vendors to ensure high-quality service and cost-effective agreements.
- Direct and manage office operations, including facilities management, to ensure a conducive working environment.
- Lead the management of contracts and maintenance agreements with service providers and ensure seamless continuity and compliance.
- Monitor the efficient management of the pantry and staff lounge supplies, including inventory control, restocking supplies using data analysis techniques.
Continuous Improvement Projects:
- Identify and lead key projects aimed at continuous improvements across all areas of responsibility, and driving operational excellence.
- Lead cross-functional teams in the planning, development, and implementation of process improvement initiatives, ensuring efficiency and effectiveness.
- Measure and report on the impact of process improvements, ensuring continuous enhancement of operational efficiency.
Customer Service:
- Develop and implement customer service strategies to enhance the experience of internal and external stakeholders.
- Ensure prompt and effective resolution of customer inquiries and issues.
- Actively monitor feedback, analyse, and implement improvements to service delivery, ensuring the highest standards are maintained.
Strategic Alignment and Communication:
- Collaborate with administrative leads to ensure alignment of administrative and operational policies with the strategic goals of the College.
- Facilitate effective communication channels across the departments to ensure transparency and clarity in the dissemination of information regarding projects, initiatives, and operational changes.
- Lead the development and delivery of reports and presentations to convey project strategic plans, project progress, and operational outcomes to stakeholders and decision-makers.
- Support the integration of new initiatives, ensuring streamlined processes and resource allocation in line with departmental objectives.
- Foster a culture of collaboration and continuous learning that align with strategic objectives and enhance departmental capabilities.
Qualifications
- Minimum of 5 years of experience in Corporate Administration-related functions.
- Bachelor's degree in any field is required. A degree in Business Administration, Finance, Supply Chain Management, or a related discipline is preferred and advantageous.
- Proven relevant experience in vendor management, procurement, finance administration, and process improvement.
- Strong leadership and team management skills.
- Excellent analytical, problem-solving, and decision-making abilities.
- Exceptional communication and negotiation skills.
- Proficiency in relevant software and tools, such as ERP systems and Microsoft Office Suite.
- Strong attention to detail and a high level of accuracy.
- Ability to work independently and handle multiple projects simultaneously.
- Demonstrated ability to drive change and improve processes.
- A high level of integrity and professionalism.
More Information
Location: Kent Ridge Campus
Organization: College of Design and Engineering
Department : Dean's Office (College of Design & Eng)
Employee Referral Eligible:
Job requisition ID : 27866
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