- This is a hybrid position located in Garden City, NY*
COMPENSATION: $70,000-$80,000 per/yr, commensurate with experience
SPECIFIC RESPONSIBILITIES
- Responsible for managing the operational functions of the department, including reviewing and processing invoices, Employee Expense Reports, check requests/stipends, rents, Petty Cash, and MetroCards.
- Manage/track payments to Priority Vendors and provide follow-up as needed.
- Review all Vendor statements and provide follow-up as needed.
- Manage staff to ensure timely processing of invoices, Employee Expense Reports, rents, Petty Cash replenishments and MetroCards requests received from Program, via Coupa and/or Inter-office mail.
- Oversee the review of all approved invoices from Program in Coupa to detect and correct potential errors, prior to posting for payment. Assist AP Staff in this regard, as required.
- Review pending receipts and pending invoices in Coupa and issue follow-ups as needed to move these to completion.
- Communicate, educate, and train staff in the implementation of Agency initiatives (e.g. Coupa).
- Manage the performance of the Accounts Payable staff to ensure compliance with Agency Guidelines and Procedures.
- Identify and develop process improvements that will increase accuracy and efficiency within the Department.
- Train, coach and hold staff accountable for achieving established and new performance standards.
- Complete Performance Reviews for all staff, annually.
- Assist Accounts Payable Coordinators, when needed, in the processing of vendor invoices and the disbursement process.
- Work closely with Fiscal Staff to maintain the accuracy and integrity of financial reporting and payments.
- Provide assistance with Audit requests, as needed.
- Create and maintain “desk” procedures for the various Departmental functions and processes, including the analysis of key controls and reporting requirements.
- Ad-hoc reporting and all other duties as assigned by SCO Management.
- Serve as backup to the Department Director.
- Serve as backup to the AP Department staff, as needed.
QUALIFICATIONS
- Bachelor’s Degree in Finance or Accounting or equivalent combination of education and work experience.
- Minimum of 5 years of experience in Accounts Payable preferably in a not-for-profit organization.
- Minimum of 5 years in a supervisory role.
- Proven ability to lead an Accounts Payable function.
- Experience with Serenic and Coupa a plus.
- Proficient user of Microsoft Office Suite.
- Strong communication skills (both verbal and written), organizational skills and problem-solving skills.
- Demonstrated experience with Project Management and Process Improvements.
RELATIONSHIP WITH OTHERS
- Be a team player.
- Have a strong sensitivity to cultural differences present among staff and clients within our Agency (Diversity, Equity, Inclusion and Belonging).
- Be courteous and responsive to colleagues and clients, by developing a mutually respectful partnership with those served.
WORKING CONDITIONS
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