Siemens

Siemens Mobility is the trusted partner for sustainable and seamless public transport solutions for rail and road, from the first to the last mile. Our aim is to set the highest standards of customer satisfaction in our industry. We believe that this is only possible with motivated employees who enjoy creating value that really matters. Discover what it is like to be part of our team in Taiwan!

The Project Administrator will support multiple projects and assist the Onshore Project Manager (PM) in Taiwan. Responsibilities range from document control and correspondence handling to general administrative tasks within the projects. The Project Administrator will report directly to the Onshore Project Manager. This position is based in Taipei, with limited travel required to project sites in Taipei and Kaohsiung.

Responsibilities:

1. Documentation Management:

• Perform formal checks and amendments of project documents.
• Prepare document submissions in both soft copy (Microsoft formats, email) and hard copy (printing and binding).
• Control and distribute project correspondence.
• Archive documents and correspondence on SharePoint or other designated storage platforms.
• Provide in-house translation support as needed.

2. Project Office Administration:

• Handle daily administrative tasks and miscellaneous project issues.
• Support the application process for entry visas for foreign project members and arrange travel for overseas visits, including air tickets, hotel bookings, and local transportation.
• Assist with shipping arrangements and stock management (items and quantities) for project materials and equipment.
• Support purchasing requisition processes for project needs.
• Experience in logistics support (import/export, customs clearance, shipping, transportation) for project equipment, parts, and testing tools is a plus.
• Experience with minor updates and revisions to project schedules is a plus.

3. Project Team Support:

• Assist project teams with paperwork related to design, installation, testing & commissioning (T&C), warranty, and billing processes.

4. Cross Project Support

• Provide support to other projects as needed.

Our Commitment to Diversity, Equity and Inclusion:

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and transform the everyday with us.