BAE Systems

Job Description

Because of the need for consistent, in-person collaboration and/or the requirement to perform all work onsite due to the nature of this particular role, it will be performed full-time on site. This means work will be conducted on location at a BAE Systems facility 100% of the time.

The administrative assistant will be responsible for the day-to-day coordination of the product line rhythm, supporting meetings with logistics and catering, for helping to arrange travel, and other administrative duties as captured below. The position will require the ability to use a high degree of tact and diplomacy in handling matters that are critical or confidential in nature.

Primary duties and responsibilities:

• Maintain the calendars, arrange meetings and appointments. Maintain and track meeting action items through completion;
• Manage communications with senior level internal and external customers;
• Handle POs and invoices (vendor support);
• Coordinate, facilitate and provide support for various conferences, meetings and events with a high degree of tact and diplomacy. Manage Microsoft Teams connections and coordinate meetings. Handle the catering and in-room support as needed for meetings and events;
• Maintain office supplies that are essential for successful operation for the organization;
• Perform general administrative duties including but not limited to: typing, copying, collating, stapling, preparing packages for delivery, filing, record-keeping and data entry;
• Lead and assist with critical projects. Create PowerPoint presentations with embedded excel for business meetings and others documents as required. Support metrics analysis, web maintenance and SharePoint coordination;
• Coordinate extensive travel for the designated staff. Manage travel arrangements, expense reporting and procurement card reconciliation;
• Manage all aspects of receiving, and screening all forms of communication as required;
• Make decisions and use good judgement in order to prioritize and to negotiate when faced with competing demands;
• Assist with the onboarding process for new employees;
• Compiles special reports and help conduct special projects as required;
• Communicates with executive, administrative and line management personnel to gather or convey relevant information;
• Other duties as requested.

Required Education, Experience, & Skills

High School Diploma and 3 years work experience or equivalent experience.

General knowledge of computer hardware and office equipment.

Proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook.

Preferred Education, Experience, & Skills

Prior experience within SharePoint is highly desired

Pay Information

Full-Time Salary Range: $54220 - $86752

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

About BAE Systems Electronic Systems

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems’ game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere – from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact – for our customers and the communities we serve.