Nutanix

Hungry, Humble, Honest, with Heart.

About the Team

Looking for a high-achieving individual who is eager to work in a fast-paced, ever changing work environment. The APAC Regional Space Planner plays a critical role in optimizing the use of office space to align with our company’s business strategy and employees’ work requirements. You will oversee the Real Estate and Workplace (REW) daily activities related to projects, moves, furniture adds/changes, new hire placements, CAFM system upkeep, space reservation tool, furniture standards and design. This individual must have a can-do attitude, excellent organizational skills and be detail-oriented with the ability to prioritize competing tasks, manage differing needs of the business, and be able to adapt easily to change.

Your role:

• Analyze space requirements and interdepartmental relationships to ensure efficient use of office space.
• Develop and implement comprehensive space planning strategies that align with the company’s mission, vision, and values.
• Conduct regular inspections of office spaces to help keep records up to date and identify potential improvements or necessary modifications.
• Create and manage a process with APAC Facilities coordinators and Managers to maintain the most current floor plans and occupancy information in CAFM system.
• Help local teams launch and manage desk reservation system, including implementing new ways of promoting app usage.
• Collaborate with architects, designers, and other professionals to lead the planning and design of a functional and efficient space design.
• Coordinate and oversee office moves, renovations, and expansions, including the installation of furniture and equipment.
• Work with our Workplace technology manager and Strategic Space Planner to prepare accurate reports and floor plans to illustrate space utilization.
• Identify and recommend cost-saving opportunities related to office space utilization.
• Incorporate “best practices” into move projects. Make recommendations for process improvements as necessary to improve customer experience.
• Procure and manage vendors (furniture, electrician, cabling vendor, etc.) as required. Approve and reconcile all invoicing. Work collaboratively with departments within Nutanix who oversee these vendors.
• Monitor work order system and Slack channel for work items, prioritizing critical requests. Enter work order tickets as required.
• Identify and recognize potential problems, escalating to leadership as needed.
• Consider factors such as safety regulations, accessibility, and ergonomics when planning office layouts.
• Communicate effectively with company leaders, employees, and external vendors to address space planning needs and concerns.
• Comply with all Nutanix policies and procedures, including but not limited to time & expenses, ethics, and business practice.

What You Will Bring:

• 5-7 years proven work experience as a corporate space planner, Interior Designer, or similar role.
• Experience in commercial interior design or architecture.
• Familiarity with architectural drawings, furniture, and space planning concepts.
• Proficiency in CAD and Space Planning software.
• Strong Microsoft Excel skills and ability to use Microsoft Office, Google Apps and Adobe Suite.
• Ability to define problems, collect data, establish facts, draw valid conclusions, and provide a solution.
• Exceptional written and verbal communication skills.
• Detail-oriented, with the ability to multi-task while working both in a team and independently.
• Strong interpersonal skills, with the ability to interact with executive level internal & external clients.
• A flexible and adaptable self-starter with strong customer service skills.
• Ability to prioritize and complete tasks with little to no supervision.

Work Arrangement

Hybrid: This role operates in a hybrid capacity, blending the benefits of remote work with the advantages of in-person collaboration. For most roles, that will mean coming into an office a minimum of 2 - 3 days per week, however certain roles and/or teams may require more frequent in-office presence. Additional team-specific guidance and norms will be provided by your manager.