Agrace

Agrace is a nonprofit, community health care organization that is nationally recognized as a leader in the hospice industry. Well known for end-of-life care, Agrace also serves people across southern Wisconsin who are aging, seriously ill or grieving.

Agrace has a strong culture of employee engagement. In 2023, Agrace was named the #1 Top Workplace by the Wisconsin State Journal and Energage, and #79 of the top 100 companies in the country among those with an employee base of 500 to 999 workers!

Hours

8am-4:30pm

On-Call Rotation

Every 5 Weeks After Hours

Weekend Rotation

Occasional

FTE

0.9 FTE (36Hrs/Week)

WHO YOU'LL WORK WITH (AND WHAT THEY HAVE TO SAY)

The Maintenance Project Coordinator works on a collaborative team with other maintenance professionals.

"Everyone works together to reach one main goal and work towards representing our mission and vision." - Agrace Employee

HOW YOU’LL MAKE A DIFFERENCE IN THIS ROLE (ESSENTIAL FUNCTIONS)

The Maintenance Project Coordinator serves as project coordinator for all Facilities departments at Agrace; organizing, maintaining departmental files and records, scheduling contractors, and purchasing of maintenance parts. The role also administers the Computerized Maintenance Management System (CMMS) used to coordinate the workflow for facility operations tasks and supports the facilities operations with basic repairs and emergency response. The position participates in on – call rotation for afterhours response. On call responsibility is every 3 -5 weeks.

Project coordination

• Coordinate project work including procurement, bidding and contracting of assigned projects.
• Coordinate facilities renovation and construction project including initiation, design and design development.
• Coordinate delivery phase of assigned facilities related projects.
• Coordinate close out of delivery projects.

Computerized Maintenance Management System

• Issue and assign work orders to department staff based on current workloads, availability, and expertise.
• Maintain and update CMMS listings of all facility assets, departmental staff, and vendors.
• Schedule preventative maintenance tasks and work orders with vendors.
• Develop and implement all preventative maintenance tasks within the CMMS according to manufacturer’s recommendations and compliance requirements.
• Ensure documentation is completed and entered in the CMMS.

Administrative Tasks and Special Projects

• Provide support for maintenance, supply team, housekeeping, horticulture and food service department special projects.
• Maintain department files and records including mechanical equipment documentation to ensure ongoing compliance requirements for Life Safety.
• Maintain maintenance calendar and event calendars as assigned.
• Maintain manual key logs systems and assist with maintaining card access and making new fobs for employees.

Purchasing

• Order maintenance parts and supplies as needed.
• Order housekeeping supplies as needed.
• Process invoices, manage credit card receipts statements, and mileage/reimbursement receipts and requests for the maintenance department.

Maintenance and after-hours support

• Perform basic maintenance work.
• Perform basic housekeeping and custodial work.
• Perform basic food service work.
• Perform basic horticulture work.

The above are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

YOU BRING (EXPERIENCE & QUALIFICATIONS)

• High school diploma or GED or equivalent combination of education and work experience
• Associate degree in administrative support, database management, construction or project management or related field preferred.
• Three or more years of administrative experience.
• Three or more years of project coordination or management experience including design, project delivery and close out.
• Valid driver’s license, auto insurance, and access to a reliable vehicle
• Intermediate to advanced Microsoft Office Suite skills.
• Ability to work effectively and cooperatively with others.
• Experience using industry specific software – CAD, PlanGrid, ProCore, Autodesk.
• Ability to communicate effectively verbally and in writing.
• Ability to be flexible in time and task to meet organizational needs.
• Ability to maintain confidentiality about patients, families, caregivers, staff, donors, and organizational intellectual property.
• Ability to use proper body mechanics and standard precautions.

At Agrace we are strengthened by the unique experiences, cultures and traditions of our staff, patients, and clients.

Together, we pursue a vision in which every Agrace staff member is treated fairly, and every patient and client experiences the respectful, individualized care they need and deserve.

We foster a culture of belonging that celebrates people’s uniqueness and leads to meaningful, empathetic connections.

Agrace HospiceCare is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.