Loudoun County Public Schools

Job Overview

The Facilities Project Manager is responsible for the execution and administration of facilities-related construction, maintenance, repair and improvement projects in support of the school division’s Capital Asset Preservation Program (CAPP) and facilities operations and maintenance contracts. The employee will perform field inspections of work performed by various contractors to ensure compliance with plans, specifications, and applicable standards. The employee is also responsible for preparing scopes of work, general specifications and technical specifications suitable for advertising solicitations and obtaining bids, quotes and proposals. The work requires the ability to evaluate the performance of contractors, to discuss job status and resolve problems.

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.

• Performs on-site inspections of Contractor’s work to ensure it is being performed on schedule, within budget and in compliance with plans and specifications.
• Provides assistance in identifying and tracking capital assets, conducts facility condition assessments and other tasks in support of Capital Asset Preservation Program.
• Prepares documents necessary for the solicitation and award of school facilities capital asset repair and replacement contracts and operation and maintenance contracts.
• Reviews contractor inspection reports, service tickets and invoices for accuracy and compliance to contract terms & conditions.
• Creates and maintains contract files both electronically and in hardcopy.
• Coordinates contractor work schedules with school building administrators.

Qualifications

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

Education

• Associates degree in Construction Technology, Construction Technology or Business Administration

Experience

• Five years of project management experience

Licenses and Certifications

• Valid Driver’s License

Knowledge, Skills and Abilities

• Knowledge of construction and maintenance principles and practices as applied to school facilities; school building operating systems and maintenance requirements
• Ability to prepare scopes of work and specifications suitable for the solicitation of school facilities operation and maintenance contracts and capital asset repair and replacement contracts; to maintain accurate and complete records; to apply standards and codes to varying maintenance situations
• Must be skilled and proficient in the use of standard office computer software systems and have a working knowledge of and/or experience using computerized maintenance management systems.
• Good human relations and communication skills

Physical Requirements

The following provides a brief description of physical requirements for this job:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Reports to: Supervisor, Facilities Services

FLSA Status: Exempt

Months/Days/Hours: 12 Months/ 248 Days/ 8 Hours

Salary Level: Universal 10

Salary Scale: https://www.lcps.org/compensation

Salary Range: $61,929 - $115,763

Essential Personnel Disclosure

Employees who perform the responsibilities of this job are considered essential personnel. Essential personnel are designated employees who must report for work during a delay or emergency situations. A workplace emergency is an unforeseen situation that threatens the staff, pupils, or the public; disrupts or shuts down business operations; or causes physical or environmental damage. Emergencies may be natural or manmade. It is incumbent upon the supervisor to inform and confirm which essential personnel are required to work during emergency closings. Notification and confirmation of the expectation of essential personnel to report to work, or maintain as-needed status, will be executed with as much advanced notice as possible via in-person communication or email.