World Change Starts with Educated Children®

Position Overview:

The Associate, Administration position will assist Manager, Administration in district level in carrying out all administrative related initiatives. The position will provide general help as and when required by members of Room to Read Bangladesh. This position will report to the Manager, Administration. Primary responsibilities include assisting in maintaining all aspects of the organization’s procurement and administrative initiatives. The position will have regular interactions with all staff and will be based in Dhaka, the country Office.

Duties & Responsibilities:

Procurement

• Analyze PR and issues RFQ/RFP getting proposals/quotations for project.
• Solicit quotations and evaluate quotations for various goods, equipment and services.
• Prepare Comparative statement (CS) with financial and technical information and submit to the Manager administration
• Maintain detailed records of procurement activities in online procurement trackers.
• Assisting Manager Admin during vendor enlistment and legal document review.
• Communicate with program staff to collect content for the procurement and archive them
• Coordinate with vendors to ensure timely distribution of materials and services
• Save a digital/scan version of all procurement related document for audit trail following in a sequential manner.
• Submit payment request following the payment checklist and ensure all compliance

Petty cash management

• Handle Country office, Dhaka petty cash and settlements.
• Allow only recommended expenses from petty cash and ensure no prohibited expenditure.
• Ensure documents are maintained in an auditable manner

Other responsibilities

• Provide logistic support for seminars, workshops, events as and when needed
• Organize transportation and hotel arrangements for staff and visitors as and when needed
• Assist in various administrative tasks and projects as needed.
• Perform any other duties delegated by Supervisor.

Qualifications:

Required:

• Minimum bachelor’s degree in commerce/business administration (Masters preferred)
• Minimum 3 years of working experience in administrative position
• Experience of working with NGO/iNGO is preferred
• Good interpersonal skills and a team player
• Relevant computer-operating skills and relevant software
• Strong verbal and written communication skills in English

Preferred:

• Prior success working closely and building relationships with diverse groups of people
• Effectiveness in working or volunteering in a non-profit organization that is focused on maintaining high quality work and low overhead
• Prior experience in a fast-paced, growth-oriented global or regional organization
• Proven track record of achieving results
• Ability to juggle multiple priorities simultaneously and take initiative
• Prior experience living and/or working in rural areas
• Prior experience working with schools, teachers, administrators and government officials
• Experience in successful implementation of a wide range of tasks as well as developing and implementing improvements in a prior position

To be successful as a member of the Room to Read team, you will also:

• Have a passion for our mission and a strong desire to impact on a dynamic non-profit organization
• Be an innovative and creative thinker – not afraid to try something new and inspire others to do so
• Have a very high level of personal and professional integrity and trustworthiness
• Have a strong work ethic and require minimal direction
• Work well independently as well as part of a team
• Thrive in a fast-paced and fun environment

Room to Read is committed to the education and welfare of children and protecting them from abuse and exploitation (Child Protection Principles)

• Room to Read has zero tolerance for child abuse and exploitation.
• All children have the right to be free from abuse and exploitation, including neglect, maltreatment, and physical, mental or sexual violence, injury or abuse.
• All children should be treated with respect and dignity.
• The well-being of the child is Room to Read’s first priority when dealing with all identified or suspected cases of child abuse.
• Room to Read shall integrate child protection into all its organizational strategies, structures and work practices.

Room to Read Representatives must create and maintain an environment that prevents sexual exploitation and sexual abuse. (PSEA Principles)

• Room to Read has zero tolerance for adult sexual exploitation and abuse.
• Sexual exploitation and abuse are serious violations of fundamental human rights and will not be accepted or tolerated.
• All adults should be treated with respect and dignity.
• Room to Read implements a survivor-centered approach, putting the survivor’s rights and dignity at the forefront.
• Survivors referred to available professional assistance (e.g. mental health counselling), upon consent.

Compensation:

We offer competitive salaries. The benefits include:

• Provident Fund
• 13th Month Allowance
• Gratuity
• Health coverage for staff and dependents
• Insurance
• Professional Development opportunities. The most significant benefit is the opportunity to work with one of the fastest growing international organizations, which has a sole focus on education & continuously innovating efficient & effective social entrepreneurship

Location(s)

Bangladesh - Main - Dhaka

To be successful at Room to Read, you will also:

• Have passion for our mission and a strong desire to impact a dynamic nonprofit organization
• Be a proactive and innovative thinker who achieves results and creates positive change
• Have a very high level of personal and professional integrity and trustworthiness
• Embrace diversity and a commitment to collaboration
• Thrive in a fast-paced and fun environment

Room to Read is proud to be an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds. EOE/M/F/Vet/Disabled

About Room to Read:

Founded in 2000 on the belief that World Change Starts with Educated Children®, Room to Read is creating a world free from illiteracy and gender inequality through education.

We are achieving this goal by helping children in historically low-income communities develop literacy skills and a habit of reading, and by supporting girls as they build life skills to succeed in school and negotiate key life decisions.

We collaborate with governments and other partner organizations to deliver positive outcomes for children at scale.

Room to Read has benefited more than 45 million children and has worked in 24 countries and in more than 213,000 communities, providing additional support through remote solutions that facilitate learning beyond the classroom.

Learn more at www.roomtoread.org.