Job code: IC15830
Job level: PM3
Education: Further Education including Facilities and or Project Management (Prince 1 or 2, BIFM, IFMA, CORENET MCR)
Experience: 2-10 years management experience preferably in a large corporation managing diverse and sometimes remote staff, prior construction management experience.
a) Manage and supervise team members in remote locations to create one team
b) Deliver all projects by FDOB or better
c) Determine and recommend the use of outsourced vendors/suppliers to support PM delivery as required
d) Manage site option analysis
e) Present complete bid packages for projects
f) Implement Corporate Standards
a) Use Oracle Financial and Project management tools such as GPD, project workbooks to record weekly expenditures with US base Project Co-coordinators
b) Approve all invoices weekly for posting to system via echo-sign system.
c) Utilize Oracle Fixed Assets system to obtain depreciation figures and forecast
d) Work NPV on projects including payback periods and other critical balance sheet elements
a) Manage all construction activities for shell/core, tenant improvements, dilapidations repairs, interiors and signage for buildings
b) Interface with LOB’s and local team to create realistic scenarios for lease, sublease, purchase, renovation or uplift
c) Obtain all project related pricing
d) Request via SR (Service Request) GIT pricing request through EMEA Project Management
e) Work with EMEA Central team to prepare Scopes, Option templates, review Capacity plans
f) Prepare Options templates with Regional Directors
g) Supply Preview drawings for spaces with new Cafeteria and Conference room requests and obtain approval before completing space plan details
h) Adhere to Oracle construction and space standards
i) Manage projects on schedule including regular updates to GPD, approve change order requests, approval all invoices, scan all documents to Workspace folders,
j) Attend quarterly GPD project calls and reconcile project status at least 1 week prior to call
k) Provide warrantee and service manuals at project end to local business
l) Provide CAD drawings per Oracle specifications at least 3 weeks prior to opening of building
m) Understand FDOB lease vs. opening day and help local country organize lease data to PN on time
n) Manage the timely close out and return of all buildings being vacated or cleared for sublet
o) Ensure space plan adheres to current load factors as set by management
p) Understand the roles of Security and GIT plus collate project costs from each.
q) Submit Address requests templates at start of project to secure cost centre, subaccount, address, PN Code
r) Ensure Oracle Procurement (Iproc) Database is set up for address by Lease Administration team in order to begin placing orders
s) Determine long lead time orders (such as MFD, MFP, Furniture) and place in timely manner
t) Coordinate with LOB and local government and councils any critical agreements (from road planning, transportation agreements, signage)
u) Ensure licenses are posted and in place for local inspection
v) Insert name as approver on workflow in Iproc to approve and review all expenditures are against appropriate BBP
Support Regional Directors if required.
a) Interface with corporate security on local security systems. Use appropriate picture and badges as required for site.
b) Obtain corporate security assistance to evaluate equipment, deter theft, and improve procedures. Use RISK and SECURITY web sites to obtain and file loss paperwork
c) Provide direction to employees when office closing is needed due to BCP/environmental catastrophe (internal or external).
d) GPD regular reporting
e) Microsoft projects reports for all work
f) Quarterly staff presentations (PPT)
g) Work with local business to define lab information prior to end of job and report to GDS all necessary information
h) Submit monthly status report
i) Attend Central team calls monthly (or as directed)
j) Provide adhoc information as requested
k) Benchmark all spend and portfolio details to Central team
l) Status reports
m) Asset report review and analysis
6) Safety, Security, Health, Energy and Insurance
a) Interface with corporate security on site specific security (SOC as applicable)
n) Secure the building as appropriate and or negotiate construction and locking details with security team
o) Ensure local office has reported to Risk Insurance any change of use or new properties
p) Advise local contacts to install appropriate Evacuation signs and maps per local law
q) Ensure appropriate fire, life safety items (fire sprinklers, Halon gas, fire extinguishers, pulls, strobes) are in place per local law
r) Profile all buildings to LEED or BREEM if owned building
s) Where required provide Carbon xxx reports.
t) Ensure regular EH&S meetings with Oracle regional EMEA H&S managers regarding compliance with Oracle EH&S policy.
8) Problem solving
a) Prioritize conflicting responsibilities and schedules.
b) Report problems as required.
c) Communicate timely information to the necessary parties involved.
1) Oracle Core Competencies:
a) Project Management
c) Leading Change
d) Managing Performance
f) Strategic Thinking
g) Adapting to Change
h) Building Relationships
j) Customer Focus
k) Decision Making
l) Influence Negotiations
n) Organizational Planning
o) Problem Solving
q) Team work
2) Function Specific Competencies: (Customize for country/region if laws are in place)
a) Experience in constructions, leasing, project management and negotiation
b) Corporate and commercial office experience
c) Extensive use of Microsoft Excel, Word, PowerPoint and Project as well as email
d) CAD drawing and Architectural drawing reading skills. Able to convert CAD to PDF
e) Good interpersonal and conflict resolution skills
f) Excellent problem solving skills
g) Ability to read and understand financial statements
h) Able to read and understand basic lease language
i) Prior experience with purchase order process for each relevant country
j) Understanding of Oracle processes, templates and procedures for projects
k) Ability to prepare budgets, summarize transactions for internal approval, reconcile costs and ensure on time invoice approvals, change orders and timely project close out
l) Analytical skills to include ability to create spreadsheets and provide NPV, Options templates and payback period analysis
m) Experience managing project teams including internal and external resources
n) Experience managing remote teams and collaborate across organizational boundaries
o) Working knowledge of all applicable electrical, mechanical, plumbing and local building codes including Disability access laws
p) Prior knowledge with computer room, data center and other raised floor server/pc rooms
q) Able to exercise excellent negotiation skills to achieve solutions with multiple parties
r) Willingness to be available for after hours activities including move in weekends
s) Excellent time management skills including timely response to vmail and email within 24 hours of receipt
t) Excellent organizational skills
u) Follow up detail including identifying snag/punch list items and following them through to completion
v) Details such as warranties and contracts filed completely and within they required time frame
w) Ongoing review and development of construction processes and standards in region
x) Able to interact with all levels of management
Detailed Description and Job Requirements
Performs non-technical project completion using an internal customer perspective, typically from initiation through delivery.
Develops project plans and coordinates cross-functional teams through meetings and progress measurement activity which bring distinct, specific projects to completion both on time and within budget.
Duties and tasks are varied and complex; independent judgment needed. Fully competent in own area of expertise. May have project lead role and or supervise lower level personnel. BS degree or equivalent experience relevant to functional area. Prefer 5 years of project management or related experience.
As part of Oracle's employment process candidates will be required to complete a pre-employment screening process, prior to an offer being made. This will involve identity and employment verification, salary
verification, professional references, education verification and professional qualifications and memberships (if applicable).
FI-Finland, GR-Greece, CH-Switzerland, IL-Israel, NL-Netherlands, HU-Hungary, NO-Norway, ZA-South Africa, AT-Austria, EG-Egypt, PL-Poland, IT-Italy, IE-Ireland, CZ-Czech Republic, AE-United Arab Emirates, BG-Bulgaria, BE-Belgium, SE-Sweden
Regular Employee Hire