Saint-Gobain

Why do we need you ?

The Executive Assistant will play a pivotal role in supporting executive leadership within a global organization overseeing North American operations while ensuring the smooth operation of our Dallas headquarters. This dual-function position requires a professional who is highly organized, detail-oriented, and adept at multitasking. The role involves providing high-level administrative support to executives while managing office operations, fostering a productive and welcoming work environment.

Key Responsibilities:

Executive Administrative Support (50%):

• Provide comprehensive administrative support to senior executives overseeing North American operations, including managing schedules, coordinating meetings across multiple time zones, and handling travel arrangements.
• Prepare, edit, and distribute professional correspondence, reports, and presentations tailored for global and regional stakeholders.
• Act as a liaison between executives, internal teams, and external partners, maintaining confidentiality and professionalism.
• Prioritize and manage multiple projects simultaneously, ensuring timely completion of tasks and alignment with organizational objectives.
• Monitor and track key deliverables and deadlines for executive leadership, ensuring follow-ups and progress updates.
• Assist in preparing materials for board meetings, global leadership conferences, and strategic planning sessions.
• Facilitate effective communication between executives and staff, ensuring alignment and clarity on organizational priorities.
• Coordinate cross-departmental initiatives and provide logistical support for company-wide events.
• Support communication with external stakeholders, including vendors, partners, and customers, ensuring a positive representation of the organization.

Office Management (30%):

• Oversee daily operations of the Dallas HQ, including maintaining office supplies, coordinating with vendors, and ensuring facility upkeep.
• Develop and implement office policies and procedures to optimize efficiency and support a hybrid working environment.
• Serve as the primary point of contact for all office-related matters, resolving issues promptly.
• Plan and execute office events, team-building activities, and leadership offsites.
• Manage office budgets, track expenses, and coordinate with finance teams to ensure fiscal responsibility.

Confidentiality & Discretion:

• Handle sensitive information with utmost confidentiality and discretion.
• Ensure that all interactions reflect the company’s values and professional standards.

Is this job for you ?

Qualifications:

• High School Diploma or accredited GED
• 5+ years of proven experience in executive-level administrative support, preferably within a global organization.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities effectively and meet tight deadlines.
• Strong written and verbal communication abilities, with demonstrated experience working across cultures and regions.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• High degree of professionalism and interpersonal skills, with a proven ability to build relationships at all organizational levels.

Preferred Qualifications:

• Bachelor’s degree in Business Administration or related field.
• 7+ years of proven experience in executive-level administrative support, preferably within a global organization.
• Familiarity with the Dallas business community and local vendor network.
• Understanding of global business practices and cultural sensitivities.
• Demonstrated ability to manage budgets of $50,000 or more annually and oversee office operations for teams of 50+ employees.

Working Conditions:

• This is a full-time, on-site position based in Dallas, TX
• Occasional overtime or flexibility may be required to meet the demands of the role.

Legal Statement

Saint-Gobain provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Saint-Gobain is an equal opportunity employer of individuals with disabilities and supports the hiring of veterans.