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Application Deadline

5/31/2024 8:50 AM Pacific

Date Posted

2/13/2024

Contact

Mika Cigic

310-440-3500 x4802

Number of Openings

1

Salary

Pay Range

75000 - 85000 Annually

Length of Work Year

12 Months

Employment Type

Full Time

Job Summary Job Summary The Events Manager is part of the Milken External Relations team, managing events from inception to completion for all departments, including Admission, Development, Alumni Relations along with academic centered events such as Graduation and Back to School Night. The Events Manager plans a range of community wide events throughout the year; size and scope of events could range from 50 attendees up to 500+ attendees. The Events Manager works both with internal and external clients and is tasked with representing Milken positively and providing excellent customer service - doing things the Milken Way. The Events Manager reports to the Director of Communications and Public Relations and works closely with the Director of Operations and Campus Safety, and the facilities management, security and transportation teams.

Job Description / Essential Elements:

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OUR MISSION

Our School, founded on Jewish values, is about who our children can become and how they can help others become who they might be. Because the world our children will create tomorrow is born in the School we build today, our mission is to educate our children so they can surpass us.

POSITION OVERVIEW

The Events Manager is part of the Milken External Relations team, managing events from inception to completion for all departments, including Admission, Development, Alumni Relations along with academic centered events such as Graduation and Back to School Night. The Events Manager plans a range of community wide events throughout the year; size and scope of events could range from 50 attendees up to 500+ attendees. The Events Manager works both with internal and external clients and is tasked with representing Milken positively and providing excellent customer service - doing things the Milken Way. The Events Manager reports to the Director of Communications and Public Relations and works closely with the Director of Operations and Campus Safety, and the facilities management, security and transportation teams. 

RESPONSIBILITIES

Event Planning 

  • Research, strategize, develop, produce and deliver events from proposal through execution.
  • Supervise logistics for all events from calendaring and location determination to planning and execution. Coordinate details of events. Interact with the facilities team, calendar manager and various departments on campus like transportation, security, IT, etc.
  • Manage vendor team and work with the operations staff responsible for event set up/breakdown activities.
  • Source, recruit, negotiate and maintain external and internal vendor/team relationships. 
  • Calculate and manage budgets, negotiate with vendors, and adjust when necessary.
  • Provide pre- and post-event analysis, budget recaps, and participant feedback and incorporate learning into future plans.
  • Responsible for event preparation and logistics including event set-up and trouble-shooting with vendors and staff. Flexible with unexpected changes, modifications, etc. 
  • Manage operational and administrative functions to ensure specific events and projects are delivered efficiently and professionally.
  • Determine, along with staff/faculty, event décor.
  • Plan menus, order food, and hire vendors and/or caterers.
  • Ensure kashrut policy (dietary policy) is maintained at all Milken events, with guidance from Rabbinic Head as needed.

Budget Management & Reconciliation 

  • Manage all clients’ event budgets and keep clients up to date.
  • Obtain approval on all invoices and ensure vendors are paid after client approval of invoice.

Event Management System (Dude or similar)/School Calendaring (myMilken)

  • Enter all event details into event management system (Dude) and work with Campus Calendar Manager on any conflicts (myMilken). 
  • Attend weekly calendar meetings with all relevant departments as needed.
  • Book rooms for events, identify scheduling conflicts and work with event holders to solve double booking issues and plan ahead if spaces are not available on desired dates.

Special Projects 

  • Partner with the External Relations team on special projects such as high-end gift production and delivery, drive-thru events, or virtual production of events as needed.

QUALIFICATIONS

  • Commitment to Milken’s mission.
  • Superior communication and interpersonal skills.
  • Bachelor’s degree.
  • 3-5 years experience in events management.
  • Entrepreneurial and collaborative approach.
  • A team player who is flexible, highly detail oriented, able to multi-task easily, and has impeccable follow-through on projects.

SALARY RANGE: $75,000 - $85,000

Milken strives to be a nurturing, diverse and inclusive community. It is a vibrant academic home, drawing faculty and staff from the spectrum of faith, social and cultural backgrounds.

Interested candidates may apply here.

Requirements / Qualifications Requirements / Qualifications

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Confirmed 13 hours ago. Posted 30+ days ago.

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