The job of Accounts Payable Supervisor is executed satisfactorily when:
- Invoices are paid within the established time limits.
- Payment runs are processed weekly.
- Invoices and accruals are posted in the corresponding month.
- All invoices are coded correctly and have the corresponding approval.
Key Responsibilities
MAIN RESPONSIBILITIES
- Responsible for following and understanding all Kempinski Policies & Procedures.
- Responsible for receiving and verifying accuracy of invoices for goods and services.
- Responsible for reviewing coding of invoices for accuracy and completeness.
- Responsible for ensuring all payments are made accurately, on time, and with the proper authorization and back-up.
- Responsible for posting invoices and preparing the weekly payment run.
- Responsible for ensuring that all early payment discounts are taken.
- Responsible for creating and updating vendor list.
- Responsible for monthly reconciliations of A/P Trade account and designated month end journal entries.
- Responsible for preparing the accrual for invoices received after closing and for goods and services not yet invoiced.
- Responsible for maintaining an organized filing system for open and paid invoices.
- Responsible for performing any additional duties assigned by Management and assisting in other areas of Accounting as needed.
- Responsible for communicating with supervisor on any discrepancies in invoices or other potential problems.
Skills, Knowledge and Expertise
Nationality: Lebanese
Education: BSc of Accounting
Experience: 2-5 years in accounts payable or general accounting experience
Language: Local Language , English – excellent oral and written skills (as applicable)
Additional language - beneficial
Competencies:
- Ability to handle high volume with attention to detail
- Excellent written and verbal communication skills
- Strong organizational and time management skills
- Proficiency in Excel and Word
- Experience in respective accounting software is a plus
- Knowledge of the generally accepted accounting principles and local regulations
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